Board Secretary, Executive Coordinator & Office Manager

We are a regulated bank, authorised by the Swedish Financial Supervisory Authority and listed on Nasdaq OMX. Our operations are built on high standards of compliance, professionalism, and transparency, combined with an entrepreneurial culture and short decision-making lines. 

This is a unique opportunity to work at the heart of a regulated and listed bank, where you will have direct exposure to the Board of Directors and Management Team while also ensuring a well-functioning and welcoming office environment. We are now seeking a versatile, proactive, and highly organized professional to take on a multifaceted role that combines three key functions: Board Secretary, Executive Coordinator to the Management Team, and Office Manager for our Stockholm office.

As Board Secretary, Executive Coordinator and Office Manager, you will be a central figure ensuring the smooth and efficient operation of the Bank’s Board of Directors, Management Team, and office. You will work closely with the CEO, Chair of the Board, and senior executives, playing a vital role in the organisation.

Key Responsibilities:

1. Board Secretary

• Plan and coordinate Board meetings and committee meetings.


• Prepare agendas, meeting packs, and notices in line with market listing and regulatory requirements.


• Take and distribute minutes, ensuring accuracy and confidentiality.


• Follow up on decisions and action points.


• Provide governance support, including updating and proofreading documentation, resolutions, and maintaining statutory records.


• Take detailed and accurate notes for Board Directors, ensuring full compliance with governance standards.

2. Executive Coordinator (Management Team)

• Organise and coordinate management meetings, conferences, and strategy offsites.


• Provide calendar and travel support to the CEO and Management Team.


• Handle internal and external communications and information flows.


• Support and track strategic projects.

3. Office Manager

• Oversee the day-to-day running of the Stockholm office.


• Manage office administration, procurement, and supplier relationships.


• Greet and host visitors, representing the company on-site.


• Lead initiatives to maintain a productive and enjoyable work environment.

Candidate Profile:

We are looking for someone who:

• Is fluent in Swedish and English, both written and spoken.


• Has prior experience in senior administrative roles, preferably in the financial sector or a listed company environment.


• Has experience supporting governance processes, such as drafting minutes, preparing documentation for Board or management meetings, and handling confidential information — experience from a law firm, corporate legal department, or similar environment is considered a strong advantage.


• Is structured, proactive, and maintains the highest level of integrity.


• Possesses excellent communication skills and enjoys working across multiple stakeholders.


• Is comfortable working independently and taking ownership of tasks.


• Holds a relevant degree in law, business administration, law, economics, or equivalent experience.

Apply today and be part of the TF Avarda Group journey!