Coordinator Commercial Administration

Are you ready to contribute to a global leader in peptide technology and to make a difference for people around the world? Are you dynamic and quality driven, ready for your next challenge within our global commercial department? We are now looking for a new colleague with focus on order management for a longer temporary assignment.

About us

PolyPeptide Group AG and its consolidated subsidiaries (“PolyPeptide”) is a specialized Contract Development & Manufacturing Organization (CDMO) for peptide- and oligonucleotide-based active pharmaceutical ingredients. By supporting its customers mainly in pharma and biotech, it contributes to the health of millions of patients across the world. PolyPeptide serves a fast-growing market, offering products and services from pre-clinical through to commercial stages. Its broad portfolio reflects the opportunities in drug therapies across areas and with a large exposure to metabolic diseases, including GLP-1. Dating back to 1952, PolyPeptide today runs a global network of six GMP-certified facilities in Europe, the U.S. and India. PolyPeptide’s shares (SIX: PPGN) are listed on SIX Swiss Exchange.

Our Values

Trust: We build and maintain trust in all our relationships – both with each other and with our customers. We support each other and work as a team.

Innovation: We are curious and driven by finding smart solutions to the challenges we face.

Excellence: We always strive to deliver high quality and adapt to meet the needs of our customers.

About the position

In our role, your main task will be to process sales orders and support and coordinate relatedactivities for the Commercial Team involving interaction with customers and various internal departments. You will be an important part of the team and work to achieve business goals and create great customer support. You will be a part of the Global Commercial Team, reporting to the Senior Manager Commercial Operation.

The role is based in Malmö and is a temporary position until 31/12 2026. As we are on an exciting growth journey with many development opportunities, there are good chances for continued collaboration after this period.

Key responsibilities:

• Process the purchase orders from customers by creating sales order on the Microsoft AX system and coordinate for corresponding dispatches internally (with Supply Chain and other relevant cross functional teams) and externally (with customers).


• Support customers on existing projects either directly or through relevant Key Account Managers


• Coordinate commission payments to the agents


• Provide timely support to customers and Key Account Managers with stock availability, lead time and basic queries with a focus for Malmo APIs.


• Maintain administration and relevant reporting and planning systems


• Work towards increased awareness and focus on customer requirements in other internal departments in order to improve the company’s services and to optimize customer satisfaction


• Provide relevant administrative support to the Sales & Marketing team


• Coordinate and participate in relevant team meetings

Your Profile

• You have at least 3 years’ experience from a similar role within sales and order management


• You have a good understanding of Order to Cash flow


• Experienced user of ERP, preferably AX, and CRM systems


• Experience in Chemistry / Life Sciences would be an advantage


• You are used to coordinate and to work with day-to-day sales administration


• You are fluent in English and are confident to work with English-speaking customers, colleagues and managers

As a person you are detailed oriented and service minded. You are used to ensuring that communication works internally with various cross functional teams like Project Managers/Finance / Supply Chain / QA / Sales etc., as well as externally with customers. Furthermore, you are a person with a strong drive and problem-solving mindset that tries to improve and develop all the time.

Find this interesting?

If you want to grow in a company that makes a difference in society and help people feel better – apply now!

This position will be open until 10/8. We are applying an ongoing selection, if you are interested, please send in your application as soon as possible. Please note that feedback on your application might be delayed due to vacation period. For more information or in case of questions, please contact Charlotte Laursen, Senior Manager Commercial Operation. via [email protected]. For union information contact the local union chairman for Akademikerföreningen or Unionen, please call 040-36 62 00.

We are looking forward to your application.