Personnel Administrator (AU)

Work with cutting edge technology, making the world a safer and more secure place. DroneShield (ASX:DRO) offers an opportunity to solve some of world’s most challenging technical problems in the Electronic Warfare, Artificial Intelligence and Machine Learning, RF sensing, Sensor Fusion and distributed systems. Working with high profile customers across militaries, government agencies, airports, critical infrastructure, law enforcement and many others.

With one of the largest listed defence company market capitalisations in Australia and having raised approximately $250m in 2024 alone, DroneShield is undergoing hypergrowth stage, fuelled by rapidly increasing use of drones for nefarious applications, from battlefield, to terrorism, to contraband delivery and commercial espionage.

This role is in the DroneShield Sydney headquarters in Pyrmont, Sydney. There are approximately 300 staff based in the 4,000sqm facility today, scheduled to grow to approximately 400 staff by end of 2025. Overseas on the ground presence includes USA, Denmark, Mexico, and UAE, as well as distributors in over 70 countries globally. 

About the role

DroneShield is seeking a proactive and skilled Personnel Administrator to support the Talent Acquisition, Legal and Payroll teams in a dynamic, fast-growing environment. You will play a crucial role in ensuring smooth people operations. The role will not have direct reports and will report to the General Counsel & Joint Company Secretary. This is a full-time non-remote role.

Responsibilities, Duties and Expectations 

• Draft and prepare employment contracts, offer letters, and other employment-related documentation. 
• Set up new employee accounts. 
• Conduct background, work rights and reference checks 
• Manage external partnerships for visa sponsorships. 
• Lead the onboarding process for new hires, ensuring a smooth and engaging experience. 
• Maintain accurate and up-to-date employee records in internal systems, ensuring data integrity and compliance with legal standards. 
• Assist with regular audits of employee information and ensure all necessary documentation is securely filed. 
• Update policies and procedures based on business needs and communicate those updates to employees, ensuring employees are well-informed. 
• Ensure compliance with internal policies and external employment regulations, helping to maintain a legally compliant employment environment. 
• Coordinate and support employee title changes, including updating internal systems and documentation. 
• Organise and administer employee engagement surveys and collect actionable feedback. 
• Manage the logistics and coordination of performance review cycles, including system setup, reminders, and tracking completion. 

Qualifications, Experience and Skills 

• Bachelor’s degree in Business Operations and Administration or a related field. 
• Minimum of 1 year of administrative experience, ideally in a technology or scale up environment. 
• Strong knowledge of employment laws and regulations. 
• Excellent communication, negotiation, and interpersonal skills. 
• Ability to work independently, manage multiple priorities, and drive results in a fast-paced environment. 

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.