Internship - Office Manager

At AlBirunia, smooth
processes and systems are the key to our success for a sustainable green energy
providing.

We’re looking for an office
manager who has excellent organizational skills and a personable disposition to
keep us thriving.

The ideal candidate will have
a natural flexibility in handling day-to-day routines as well as surprises. The
office manager will provide strong, reliable support for operations by creating
procedures and communicating them company wide, and by maintaining employee
safety. This person will also help us achieve organizational efficiency by
nurturing a positive, inclusive work environment.

Objectives
of this role

• Oversee
  visitors to the office and ensure a friendly, personal experience
  
• Ensure
  peak operations for the organization and implement preventive measures for
  potential issues
  
• Implement
  policies and procedures, measure outcomes against standards, and improve
  operational flow 
  
• Coordinate
  internal and external resources and cultivate relationships with vendors
  
• Respond
  to requests and questions about office operations
  

Requirements

Responsibilities

• Ensure
  office efficiency by maintaining common areas, organizing procedures,
  handling correspondence, managing file systems, and overseeing supplies
  and equipment
  
• Oversee
  day-to-day office activities as the main point of contact in the reception
  area and keep management informed regularly via performance reports
  
• Provide
  direct administrative support as needed, including scheduling
  appointments, meetings, and events; booking travel; maintaining file
  systems; mailing and shipping packages; and updating contacts database and
  employee lists
  
• Oversee
  and maintain office equipment for uninterrupted function, identify needs
  and acquire supplies, manage vendor relationships, and coordinate food
  deliveries when requested
  
• Manage
  all aspects of space/infrastructure planning (ex: moves, additions,
  changes to workstations) and provide answers, resources, and solutions
  when requested
  

Digital
Marketing & AI-Enhanced Content

• Create
  and manage content for website, social media, email marketing, and digital
  ads.
  
• Utilize
  AI-powered copywriting tools (e.g., ChatGPT, Jasper, Copy.ai) to generate
  engaging content and optimize SEO.
  
• Develop
  and execute targeted digital campaigns (e.g., LinkedIn Ads, Google Ads,
  HubSpot marketing automation).
  

Sales
& Marketing Collateral Creation

• Design
  professional and visually compelling sales collateral, including
  brochures, presentations, case studies, and pitch decks.
  
• Use
  tools like Adobe Creative Suite (Photoshop, InDesign, Illustrator), Canva,
  or Figma to create marketing assets.
  
• Leverage
  AI tools (e.g., Midjourney, DALL·E, Adobe Firefly, RunwayML) to enhance
  visuals and optimize creative workflows.
  

Events
& Partner Marketing

• Support
  industry conferences and trade shows, ensuring the company has
  high-quality marketing materials for exhibitors, attendees, and speakers.
  
• Collaborate
  with partners and sales teams to tailor marketing assets for specific
  client needs.
  

Brand
& Communication

• Ensure
  all sales and marketing materials align with brand guidelines, maintaining
  a professional and consistent voice.
  
• Develop
  creative storytelling techniques to highlight solar thermal solutions and
  their impact.
  

Required
skills and qualifications

• Two
  or more years of experience in office management (could be less)
  
• Strong
  time-management and people skills, high degree of flexibility, and
  excellent multitasking ability
  
• Proficiency
  with office applications, and aptitude for learning new software and
  systems
  
• Ability
  to maintain the confidentiality of company information
  
• Excellent
  written and verbal communication skills in English & Swedish.
  

Benefits

Preferred
skills and qualifications

• Bachelor’s
  degree or equivalent
  
• Experience
  in developing internal systems
  
• Advanced
  computer skills and experience with online platforms
  

• You
  will enjoy a happy and dynamic team
  
• Continues
  knowledge enriching with the renewable
  energy industry, especially solar
  
• Happy
  reluctant events and seminars
  
• Training
  Courses
  
• Remote
  and onsite working
  

Contact