Executive Assistant

Location:

Zurich, Zurich, Switzerland

Job ID:

R0049323

Date Posted:

2024-04-18

Company Name:

HITACHI ENERGY LTD

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

We are looking for a versatile Executive Assistant who will be focused on supporting the Executive Vice President and Head of Europe as well her direct leadership team in their day-to-day office activities. You are a seasoned Executive Assistant eager to work in a dynamic environment? Then you are our candidate!

Your responsibilities

• Administrative support: Perform various administrative activities , including taking o wnership of the executive’s agenda/schedule and expense reports.  

• Confidential support : Act as point of contact for internal/external enquiries by phone and email, initiates  action and makes judgments about urgency of issues. Provide confidential support to individual executives and/or management team members.   

• Documentation : Research, compile , verify, and analyze information . P repare reports,  presentations, organization charts and related correspondence .  

• Communication: Be responsible for different communication tasks within the Region , ensure knowledge and information is shared and keep others up to date .  

• Processes: Implement Hitachi Energy processes and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.  

• Events : Arrange business critical internal/external events, including meeting agendas, travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.  

Your background

• 8+ years’ experience in E xecutive A ssistant roles supporting S enior Leaders.   

• Excellent organization al skills , with the ability to manage multiple tasks and priorities effectively.  

• Ability to operate in a fast-paced environment with high level of complexity.  

• Strong communication and stakeholder management skills.  

• Ability to proactively anticipate needs, work independently and take initiative .  

• Proficiency in Microsoft Office suite of applications .  

• Flue ncy in English, both written and spoken , some knowledge of German is a plus .