Facility Management Assistant

PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world.

Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with solutions tailored to their needs, delivering superior returns to our owner, providing rewarding opportunities for our people and making a positive contribution to society. To achieve this, we live by our values of Integrity, Performance, Collaboration, Straightforward Communication and Respect and Care.

Core to The PartnerRe Experience is our global nature. No matter where you sit in the company, you are part of something bigger. Our teams represent our truly international mindset, forging connections across office locations and all levels of the organization and building a network of mutual success. The result is a day-to-day experience that will allow you to:

View  The PartnerRe Experience e-book to find out more about what it’s like to work at PartnerRe.

We are always looking for bright, proactive individuals to join our team!

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PartnerRe is an equal opportunities employer.

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Job Description

About this job:

• Providing comprehensive office and facility management services to PartnerRe Zurich and its employees.

• Representation of office and facility management interests in all matters vis-à-vis employees as well as service providers and suppliers.

• Office and infrastructure maintenance

  • Independent execution of repairs
  • Defect reports / repair control by external craftsmen
  • Craftsmen's accompaniment (verification of safety standards)
  • Checking sanitary facilities, siphons & maintenance
  • SLA management (reviewing, implementing service level agreements)
  • Room provisions, (especially events)
  • Maintenance of workstations (tables & lamps, chairs, etc.)
  • Internal relocations (cooperation with the other departments)
  • Ensuring order/cleanliness/safety
  • Parking management (collaboration with reception, user controls, labels)
  • Post administration (packing goods, delivering parcels to the post office, cooperation with the reception, use of Internet portals, e.g. My Post)
  • Order and refill printer paper
  • Check water dispensers (defect reports, gas bottles, etc.)
  • Rectify maintenance / malfunctions on coffee machines, or arrange for repairs
  • Supervision of wardrobes and fitness equipment (regular checks, maintenance, repairs)
  • Key management (issuing keys, taking them back, inventory)
  • Waste management (paper, cardboard, glass, PET, batteries, plastics, other waste

• Monitor security standards

  • Compliance with operational and legal safety regulations
  • Carry out an evacuation exercise with preparation and follow-up
  • Contact person for first aid
  • EKAS: Carry out hazard identification and risk assessment, manage and implement action planning
  • Regular Reporting
  • Onboarding of new employees (buildings, services, security)

• Administrative

  • Update site plans / floor overviews (seating plans, layout plans, etc.)
  • Managing office supplies, managing meeting rooms (whiteboards, etc.)
  • Daily checking and processing of repair orders
  • Regelmässiges Reporting
  • Errands (mail, etc.)

• Depending on suitability/interest, possibly additionally by agreement:

  • Support access control system (keeping processes up-to-date, documenting, instructing reception staff, evaluations, system updates, etc.)
  • Maintain facility management database (e.g. entries, exits, changes, etc.)

Qualifications

About you:

• Skills, Competencies:
  • Empathetic and reliable personality, open to feedback
  • High flexibility, customer and service-oriented
  • Good communication in daily contact with employees, including feedback/completion notices to employees and superiors
  • Broad manual skills, especially with regard to maintenance and/or repair of building services systems and facilities.
  • Languages: German fluent in spoken and written, colloquial English and simple correspondence
  • Microsoft 365 applications – proficient handling of Outlook, Word, Excel in particular. Further IT knowledge is an advantage.
  • Team player
  • Good safety awareness, incl. compliance with SUVA and EKAS regulations

• Qualifications

  :
  • Craft training at EFZ level or Federal Professional certificate and experience as a carpenter, electrician, plumber or caretaker. Newcomers/switchers welcome with a willingness to develop independently
  • Trained First Aider (Level 1 IVR; or Willingness to Train)

Additional Information

#LI-Hybrid

PartnerRe provides a working environment in which diversity is valued, where all employees feel welcome, respected, and empowered to perform at their best. We invite you to learn more about D&I at PartnerRe.

Thank you,

PartnerRe Hiring Team