Personal Assistant

University of Basel

| starting 1st June 2024 or as per agreement The University of Basel is ranked among the best universities in the world due to its research achievements and as the oldest university in Switzerland, can look back on over 550 years of successful history. It counts over 12'000 students and 4'300 researchers in 7 faculties active in domains from humanities and social sciences to natural sciences, with a clear focus on life sciences and medicine. <br>  <br>The post holder reports to Prof. Maria Katapodi and works closely with her and her research team. <br><br><b>Your position</b> <br><br>Assuming responsibility for the structural resources of Prof. Dr. Maria Katapodi: personnel, finances, secretariat <br><br>Personnel: Assist with hiring, briefing of new employees, management of business travels, vacations and absences. Everything in cooperation with the departments of HR Decentral and HR Central of University of Basel <br><br>Finances: Budget projections, controlling research credits / third-party funds / operating funds, account assignment, expense reports. Everything in cooperation with the Finance (Accounting Controlling) department of University Basel <br><br>IT Support: manage hardware and software needs in collaboration with the IT Department of the University of Basel <br><br>Secretary tasks: Organization of internal events, representational work, helping with the organization of Prof. Dr. Katapodi's teaching courses, organizing office supplies for the research team, assist in the completion of presentations and websites, organize meetings <br><br><b>Your profile</b> <br><br>Proven working experience as administrative assistant or project assistant and/or general administrative support in a highly dynamic, diverse and multicultural team and context Confident oral and written communication in German and English is a prerequisite. Good knowledge of French and Italian is an advantage <br><br>Solution- and goal-oriented attitude, flexible, independent, efficient  <br><br>Quick comprehension, absolute reliability <br><br>Very good PC user skills (MS-Office, Excel), SAP knowledge is an advantage <br><br>Open-minded committed personality <br><br><b>We offer you</b> <br><br>Conditions of employment according to the personnel and salary regulations of the University of Basel <br><br>Insight into and participation in a committed, innovative and interdisciplinary team   <br><br><b>Application / Contact</b> <br><br>For further information, please contact Maria Katapodi, Professor at the Department of Clinical Research. <br><br>Please send your application with the usual documents (letter of motivation, CV, reference letters and diploma) via online tool. <br><br>For written inquiries, please contact Yaël Diener ( yael.diener [at] unibas.ch ). <br><br>For further information please see: <br> https://dkf.unibas.ch/en/research-groups/focal-areas/clinical-epidemiology-public-health-health-systems/research-group-katapodi-m/ <br> https://swisscascade.ch/en/ <br><br>www.unibas.ch - Administration - Administration - Verwaltung - Health - Santé - Gesundheit - Reference: jobs.myscience.ch/id63988

North West Switzerland, Switzerland