Event Manager Clinical Development & Medical Affairs %

Contract

Posted 11 hours ago

Recruiter: Karolina Frank

The Life Science Career Network

CTC are specialised industry experts who can help companies source the best talent and provide reliable HR and consulting services, support varied candidates in finding promising career opportunities and offer the latest in skill development training programmes.

Event Manager Clinical Development and Medical Affairs 80%

Our client is a pioneer in Drug Discovery and Development and one of the frontrunners in Personalised Healthcare. As the world`s largest R&D spender in the pharmaceutical and diagnostics domain, they work in a vast number of drug discovery & therapeutic areas and are highly recognized internationally. 

We are currently looking for an Event Manager for a 12-month contract (with high possibility for extension) based in Basel, Switzerland.

Main Responsibilities:

• Plan, coordinate, and execute national and international meetings, such as Investigator Meetings, advisory boards, medical congress presence including the management of the booth logistics, standalone meetings etc. (e.g. choosing locations, sourcing accommodation, arranging equipment, booking space requirements, choosing vendors, selecting menus, arranging transportation for attendees etc.)
• Continuously improve meetings/events policy, processes, and guidelines
• Oversee, compile, assess and control budgets for all meetings
• Establish state-of-the-art contracts with third party suppliers (e.g. hotels, agencies, promotional material suppliers etc. to obtain/negotiate best possible rates and conditions) in collaboration with procurement
• Perform venue site inspections when needed
• Be challenger and supervisor on site of quality adherence of all external service providers.
• Drives the Meetings ensuring that they are compliant with the Pharmaceutical Industry guidelines and company’s Compliance
• Troubleshooting should any problems or issues arise during the planning or the course of the meetings and events
• Liaise with congress organizers/scientific societies to organize the company’s presence, attendance, and activities
• Drive compliant HCP contracting process and perform associated logistical arrangements related to events
• Take responsibility for transparency reporting of HCP engagements in a timely manner
• Manage and oversee event management tool for hybrid meetings (Cvent)
• Challenge and supervise quality adherence of all external service providers prior to and during the meeting or event

Qualifications and Experience:

• Relevant working/residency permit or Swiss/EU-Citizenship required
• At least 5 years of experience in successfully planning, managing, and executing global meetings and events in international pharmaceutical companies, including liaising with congress organizers, the event/hospitality industry, societies, and vendors and budget management
• Excellent project management skills, organized with attention to details
• Able to simultaneously plan, coordinate and execute various tasks
• Refined skills as a communicator and efficient negotiator
• Able to deal with conflicting demands and multiple projects
• Flexible self-starter, energetic and motivated. Ability to keep calm and be in control under pressure
• Experienced in working with people on different hierarchical levels and able to establish fruitful working relationships with multiple internal and external stakeholders.
• Experience in liaising with and supporting healthcare professionals
• Understanding of relevant compliance regulations and internal policies and procedures.
• Fluent written and spoken English
• Good knowledge of Microsoft tools and industry IT systems

Would you like to learn more about CTC and the opportunity outlined? Please, get in contact with us: you may either use the 'apply now' button, or write an email to us, or reach out to us on the phone.