Human Resources Assistant

Human Resources Assistant (temporary assignment)

Your challenges

• Offer administrative and logistical assistance for specific programs, including preliminary screening based on eligibility criteria, drafting correspondence, addressing inquiries, and coordinating administrative and logistical tasks to ensure a smooth and timely selection and onboarding process.
• Arrange meetings, interviews, tests, and assessments, disseminate information on relevant policies and procedures to stakeholders, prepare and distribute necessary documents, document proceedings, maintain records, conduct reference checks, generate reports, and undertake other associated duties.
• Support in responding to queries received in the generic email inbox, providing helpdesk service and information to both internal and external applicants, and follow up as needed.
• Organize events for the program throughout the year, such as scheduling meetings with the Director General, network gatherings, and social events to facilitate integration and onboarding. This involves preparing event notes and coordinating talking points as required.
• Manage the LinkedIn Alumni group, including creating and sharing articles and organizing networking opportunities throughout the year.
• Utilize feedback, data, and lessons learned to provide recommendations for enhancing the recruitment and onboarding processes.
• Provide support for other support staff functions within the Section as necessary, including preliminary screening and board administration as required.
• Assist with administrative tasks for the fellowship program, including aiding hiring managers, addressing inquiries, and resolving administrative and logistical issues to ensure a seamless onboarding process for fellows.
• Oversee the job pages on the website and contribute to updating intranet pages, supporting the migration of these pages to SharePoint.

Your skills

• Minimum of 3 years of relevant professional experience in administrative support roles or logistical coordination including recruitment support.
• Relevant HR experience.
• Experience working in an international organization.
• Familiarity with and knowledge of an ERP system, preferably PeopleSoft.
• Familiarity with and knowledge of recruitment tools, ideally Taleo.
• Experience using asynchronous interview tools.
• Experience using social media for recruitment.
• Excellent proficiency in English.
• Good proficiency in French.
• Knowledge of other UN official languages, an asset.
• Client orientation, with the ability to deliver high-quality client service.
• Capacity to work collaboratively in a team.
• Strong analytical and problem-solving skills; initiative in resolving complex and sensitive issues; tact and discretion.
• Excellent organizational and time management skills with the ability to manage competing priorities.
• Exceptional drafting skills.
• Outstanding interpersonal and communication skills with the ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.
• Proficient user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint), the internet, and information systems, with the ability to adapt quickly to new software.

Your contact

Morgane will be pleased to receive your application. You can apply directly online. Please mention reference 110-MOLE-159785-239-EN in your application.