[CH] Administrative Assistant

WellD is looking for an Administrative Assistant to join its HR team in Lugano. This role will serve as the administrative point of contact for our employees and suppliers and will be responsible for the operational management of administration and human resources.

If you believe you have the right skills and mindset, here is some information about us and the type of work we offer.

Who we are

WellD is a rapidly growing company dedicated to developing customized software products, strongly oriented towards innovation. We have successfully tackled challenges in various markets and sectors: Energy, Infrastructure, Industrial Automation, Finance, Healthcare, and more. We offer our clients highly skilled software engineering services, helping and guiding them in enhancing their internal and external processes.

Where we are

Our offices are near Lugano, in Agno, and are easily accessible by public transportation.

Remote policy

Currently, we offer the possibility of remote work for Swiss residents and a hybrid work policy for cross-border commuters. While we value workplace flexibility, our priority remains our clients and our teams. (Please note that our remote work policy may be subject to changes in accordance with Swiss and cross-border legislation).

What you'll do

- Management of active and passive billing, supplier and consultant relationships.

- Management of employee relations regarding administrative aspects.

- Management of relationships with external consultants handling salary management and payroll.

- Recording absences and working time.

- Management of expense reimbursements and all salary-related documents.

- Provision and tracking of devices and materials.

- Office and logistics management.

- Updating administrative policies.

- Telephone reception management.

What we're looking for

- Previous experience in similar administrative roles, preferably within a dynamic corporate environment.

- Ability to effectively manage daily administrative tasks.

- Ability to communicate clearly and effectively with employees and other stakeholders. 

- Ability to work with accuracy and attention to detail in managing documentation and administrative processes.

- Willingness to work in a dynamic environment and adapt to any changes.

- Ability to manage own activities efficiently and prioritize, meeting deadlines.

- Languages: Italian, English.

What we offer

- Swiss permanent contract

- Competitive compensation

- Access to an annual budget dedicated to training

- Innovative, growth-oriented, collaborative work environment!

- 5 weeks of paid vacation

- Modern office with kitchen and dining area with unlimited coffee

Please note that this position is limited to Swiss citizens, residents, or citizens of EU Schengen Area (here ( and is a hybrid remote work. Proficiency in Italian and English is also required.