Accounting & Administration Specialist

We are proud to partner with HeadsQuarter, the leading provider of premium workspaces in Zurich, operating more than 12,000 m² across prime city-center locations. HeadsQuarter offers flexible, high-quality workspace solutions tailored to the individual needs of its Members — from small, agile teams to larger corporate organisations. What truly sets HeadsQuarter apart is its personal, attentive approach to service, inspired by the standards typically found in owner-operated boutique hotels. Comprehensive services, thoughtfully designed environments, and a curated community create the ideal balance between focused work, inspiration, and wellbeing.

As part of its continued development, we are looking for a precise and reliable 

ACCOUNTING & ADMINISTRATION SPECIALIST

(m/w/d)

the role.

 A key role between the CEO and the external accounting firm, someone whose discipline means they know every system, keep processes running, and ensure the external accounting firm always receives the documents and approvals needed to keep the financial flow running smoothly.

• Keep HeadsQuarter's property management system up to date across all locations, from correctly allocating offices to billing additional services


• Draft, manage and renew member contracts, keeping member accounts always in order


• Support accounts receivable, issuing and checking member invoices


• Be the trusted point of contact for members on all questions relating to invoices, deposits, contracts and bookings


• Prepare and review accounts payable and receivable for our external accounting firm, making sure nothing is missed


• Support liquidity planning and cash flow monitoring


• Keep dunning and the monthly credit card reconciliation under control


• Maintain and update the fixed asset register in the asset management software


• Deliver clean, reliable month end documentation, from asset reports and rent rolls to employee changes


• Be the team's go to person for anything related to invoices, expenses, fringe benefits, insurance questions, VAT or the property management system 

what you bring.

• 3+ years of experience in accounting or bookkeeping, with exposure to accounts receivable and payable


• Comfortable working alongside an external accounting firm


• Precise, structured, and genuinely reliable on recurring monthly deadlines


• Excel skills beneficial; familiar with usual property management systems


• Confident, professional communication with Members, suppliers, and colleagues


• German fluency, English proficiency

why you'll love it.

• Some of the most inspiring and thoughtfully designed workspaces in Zurich


• Real ownership of accounting and administration across every location, with highest autonomy


• A warm, professional team culture


• Daily contact with internationally leading companies


• Genuinely attractive fringe benefits

details.

• Location: Zürich, Switzerland


• Start date: August 2026


• Workload: 60-100%