Administrative Assistant

For our commercial departmente are seeking a highly organized and proactive:

Administrative Assistant

ROLE

• Organize complex international travel itineraries and ensure schedules are optimized in line with colleagues’ agendas


• Prepare and reconcile travel and expense reports accurately and on time


• Coordinate on‑site customer and prospect visits, ensuring seamless logistics (agenda alignment, meeting rooms, hotel bookings, transportation, restaurant arrangements)


• Guarantee a smooth and professional visitor experience from arrival to departure


• Manage calendars autonomously, handling scheduling, prioritization, and conflict anticipation


• Organize internal and external meetings, conference calls, and workshops


• Prepare meeting agendas, collect materials, and support follow‑up actions


• Provide day‑to‑day administrative support to multiple teams


• Prepare documents, presentations, and reports using Microsoft Office tools


• Maintain accurate records and ensure proper document organization

PROFILE

• Flexible, adaptable, and able to manage multiple priorities efficiently


• Native French speaker, with a good level of English ( B2 minimum), any additional language is a plus


• Proactive, service‑oriented, and capable of anticipating needs with strong ownership


• Excellent organizational skills and strong attention to detail


• Strong communication skills and a professional demeanor


• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)


• Experience supporting multiple teams simultaneously is an advantage


• Knowledge of business etiquette and hospitality best practices is a plus


• Positive attitude, team spirit, and ability to remain calm under pressure


• High level of confidentiality, discretion, and reliability


• Problem‑solver with initiative and a hands‑on mindset

JOIN US !

• Our success comes from our highly skilled and talented employees


• Respectful entrepreneurship and long-term vision are key for success


• Our people contribute to a more secure world


• Diversity at all levels of an organization is a strength