S

Administrative Assistant

icon building Company : Sicpa
icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

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Job Description - Administrative Assistant


 


For our commercial departmente are seeking a highly organized and proactive:


Administrative Assistant


 


ROLE



  • Organize complex international travel itineraries and ensure schedules are optimized in line with colleagues’ agendas

  • Prepare and reconcile travel and expense reports accurately and on time

  • Coordinate on‑site customer and prospect visits, ensuring seamless logistics (agenda alignment, meeting rooms, hotel bookings, transportation, restaurant arrangements)

  • Guarantee a smooth and professional visitor experience from arrival to departure

  • Manage calendars autonomously, handling scheduling, prioritization, and conflict anticipation

  • Organize internal and external meetings, conference calls, and workshops

  • Prepare meeting agendas, collect materials, and support follow‑up actions

  • Provide day‑to‑day administrative support to multiple teams

  • Prepare documents, presentations, and reports using Microsoft Office tools

  • Maintain accurate records and ensure proper document organization


 


PROFILE



  • Flexible, adaptable, and able to manage multiple priorities efficiently

  • Native French speaker, with a good level of English ( B2 minimum), any additional language is a plus

  • Proactive, service‑oriented, and capable of anticipating needs with strong ownership

  • Excellent organizational skills and strong attention to detail

  • Strong communication skills and a professional demeanor

  • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

  • Experience supporting multiple teams simultaneously is an advantage

  • Knowledge of business etiquette and hospitality best practices is a plus

  • Positive attitude, team spirit, and ability to remain calm under pressure

  • High level of confidentiality, discretion, and reliability

  • Problem‑solver with initiative and a hands‑on mindset


 


JOIN US !



  • Our success comes from our highly skilled and talented employees

  • Respectful entrepreneurship and long-term vision are key for success

  • Our people contribute to a more secure world

  • Diversity at all levels of an organization is a strength


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