Events and Logistics Assistant

Job Title:
                                 Events and Logistics Assistant 100% (3-Month Assignment)

Function:                                  Operations

Duty Station:                            Geneva (NP Headquarters)

Line Manager:                          Global Programme Manager

ABOUT US:

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through unarmed civilian protection (UCP). We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath, and to help transform the world’s response to conflict situations.

JOB PURPOSE:

This is a three-month assignment supporting the implementation of a global project – Nonviolent Engagement for Safety and Security Transformation (NEST). NEST is a multi-country initiative aimed at influencing policy and advocacy on civilian protection and fostering internal learning on and equitable practice of UCP.

The Events and Logistics Assistant will play a key support role in organising internal workshops and two international events. This includes arranging and booking international travel and accommodation, supporting with event logistics, and providing operational and administrative support to the NEST team.

We are a small, collaborative team that takes pride in our work while supporting each other. If you are naturally organised with a keen eye for detail, a positive “can-do” attitude, and enjoy multitasking and problem-solving, we would love to hear from you.

KEY OBJECTIVES AND RESPONSIBILITIES:

A. Commitment to NP Principles

- Demonstrate a commitment to NP’s mandate and principles.
- Maintain a positive and professional image of the organisation when interacting with staff, external actors, partners, and stakeholders.

B. Logistics
- Coordinate logistics for internal workshops and in-person meetings.
- Coordinate and support logistics for off-site meetings and international NEST-related events.
- Develop and maintain a clear filing system for all records and documentation for all logistics activities.
- Perform other logistics tasks upon request from the Line Manager.

C. Procurement
- Support procurement processes by preparing and reviewing quotations, bids, or proposals in line with NP’s policies and procedures.
- Prepare, follow up, and manage administrative documentation for staff travel arrangements.
- Assist in preparing Purchase Requests (PRs) and ensure proper filing of supporting documentation.
- Provide general administrative support to the NEST team as required.

ESSENTIAL SKILLS, EXPERIENCE, AND QUALIFICATIONS:

- You will have 2 years of proven experience in a similarly high-level administrative, logistics, or events coordination role, preferably within the nonprofit or international development sectors.
- You demonstrated the ability to support multiple functions across time zones, manage competing priorities, and contribute to effective systems and processes.
- Excellent organisational skills, flexibility, and attention to detail.
- A calm, positive, and solution-oriented approach.
- CFC (Certificat Fédéral de Capacité) in commerce/administration is a plus.

Language Requirements:
- Since this is a front-facing position, we require a strong command and understanding of English and French, both written and spoken. 

Additional competencies:
- Ability to show good judgment related to discretion and confidentiality.
- Ability to work independently and take initiative.
- Global mindset: global awareness/sensitivity to culture; understanding diverse cultural norms and expectations.

HOW TO APPLY

- Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) in English, detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
- The closing date for applications is 5 June 2025.

- Candidates may be selected before the closing date; apply early.
- Only candidates with a valid Swiss Work/Residence permit will be considered.
- The gross salary range for this position is CHF 4’500- CHF 5’000 per month.
- As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

Special Notice:
Nonviolent Peaceforce is committed to achieving a 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants, regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.

NO FEE
NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). NONVIOLENT PEACEFORCE DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.