Executive Assistant

At Coinmerce, a Dutch-founded European cryptocurrency platform, we’re on a mission to make cryptocurrency simple, secure, and accessible for everyone. Transparency is our core value, and our open-door policy supports collaboration, innovation, and team spirit in our Schiphol-Rijk office. With over 90 talented colleagues, we’re shaping the future of crypto together—are you ready to join us?

What We Offer

• Innovative Work: Be part of a team advancing new technology within the crypto industry;
• Modern Workspace: Enjoy our new office located at Schiphol-Rijk;
• Daily Perks: Free lunch, fresh fruit and weekly Friday drinks at our company bar;
• Team Events: Engage in monthly team events and bonding activities;
• Commuting & Pension: Receive commuting allowance and a solid pension plan;
• Benefits & Wellness: 25 vacation days, monthly chair massages, and access to our company gym and Alleo benefit program;
• Extra Perks: A €250 home-office setup budget after completing your probation period. 

Coinmerce is growing quickly, and that is why we are urgently looking for a hands-on, very well structured and organised, full-time available, medior Executive Assistant to our CEO. The Executive Assistant will play a critical role in supporting the executive leadership team by handling various administrative tasks, managing schedules, coordinating meetings, and facilitating communication. The ideal candidate is highly organized, proactive, and possesses excellent communication skills in at least both Dutch and English. This position requires a high level of confidentiality, professionalism, and the ability to work in a fast-paced environment.

Responsibilities:  

• Manage and coordinate the executive’s calendar, scheduling meetings, appointments, and events. Prioritize and resolve scheduling conflicts proactively.

• Arrange domestic and international travel itineraries, including flights, accommodations, and transportation. Prepare travel agendas and ensure all logistics are handled efficiently.

• Organize and coordinate meetings, including preparing agendas, taking minutes (with utmost the importance of taking minutes of the MT meetings!), and following up on action items. Arrange conference calls and video conferences as needed.

• Serve as the primary point of contact between the executive and internal/external stakeholders. Handle phone calls, emails, and correspondence with discretion and professionalism.

• Prepare and edit reports, presentations, and documents. Ensure accuracy and quality of information before distribution.

• Assist with special projects, research, and data analysis as needed. Collaborate with various departments to facilitate project execution.

• Process and manage expense reports, ensuring timely and accurate reimbursement. Maintain budget records and assist in financial tracking.

• Handle sensitive information with discretion and maintain confidentiality at all times.

• Perform other administrative duties as assigned to support the executive and the Office Management/HR team.

What you bring: 

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

• Minimum of 3-5 years of experience as an executive assistant, administrative assistant, or in a similar role supporting senior executives.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).

• Familiarity with project management tools (e.g., Asana, Trello) is a plus.

• Exceptional organizational and time management skills.

• Strong written and verbal communication skills in Dutch and English.

• Ability to multitask and prioritize tasks effectively.

• High level of attention to detail and accuracy.

• Problem-solving skills and the ability to work independently.

• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

• Availability to sometimes work flexible hours, including occasional evenings and weekends.

• Ability to travel occasionally, if required.

Nice to have: 

• Experience in FinTech/crypto is a plus.