Executive Assistant (80-100%)

Company : Klk Kolb

Job Type : Full Time

Hedingen

Number of Applicants

000+

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications

Activate JobCopilot

Job Description - Executive Assistant (80-100%)

Job summary
In this position you will provide high-level administrative support to the Managing Director KLK Kolb Group & Tensachem and to the CEO KLK OLEO Europe ensuring seamless daily operations. This role requires excellent organizational, communication, and multitasking skills to manage schedules, correspondence, and other executive tasks effectively.

Administrative Support

Manage and maintain the executive’s calendar, schedule meetings, and coordinate appointments
Prepare and edit correspondence, reports, presentations, and other document
Handle travel arrangements, including flights, accommodations, and itineraries
Prepare expense reports and credit card statements

Communication Management

Serve as the primary point of contact between the executive and internal/external stakeholders
Screen and prioritize emails, calls, and other communications
Draft and respond to correspondence on behalf of the executive

Meeting Coordination

Organize and prepare agendas, materials, and follow-ups for meetings
Record meeting minutes and ensure timely distribution
Ensure the executive is well-prepared for all engagements

Project Management

Assist in planning and executing special projects or events
Monitor deadlines, track progress, and provide updates to the executive

Office Management

Maintain confidentiality and handle sensitive information with discretion
Manage office supplies, equipment, and other resources
Coordinate with other departments to ensure smooth operations

Relationship Management:

Build and maintain relationships with clients, vendors, and team members
Represent the executive in a professional manner during interactions

Bachelor’s degree in Business Administration, Communications, or a related field preferred, or equivalent
Minimum of 5 years of experience as an Executive Assistant or in a similar role
Experience in chemical or pharma industry is a plus
Exceptional organizational and time-management skills
Strong written and verbal communication skills in German and English
Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software
Ability to multitask and work under pressure in a fast-paced environment
Strong problem-solving and decision-making abilities
Professional demeanor and ability to maintain confidentiality
Self-motivated, proactive, and detail-oriented
Flexible and adaptable to changing priorities

A challenging, versatile and responsible job in a rapidly growing international company
Working place is Hedingen/Switzerland; occasional travelling may be required
A professional, established organisation with an open, international and creative working environment
Attractive employment conditions

Original job Executive Assistant (80-100%) posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

Auto-Apply to Similar Jobs

Share Job

Get your Resume Reviewed for Free

Automate Job Applications for Similar Jobs

Auto-Apply to Executive Assistant Jobs with your AI JobCopilot

Auto-Apply with AI

Similar Executive Assistant Jobs in Switzerland

Get your Resume Reviewed for Free

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

Executive Assistant (80-100%)

Job Description - Executive Assistant (80-100%)

Similar Executive Assistant Jobs in Switzerland

Mobile Apps