Executive Assistant Beauty & Care

Title: Executive Assistant Beauty & Care Location: Kaiseraugst, Switzerland We are seeking a highly capable Executive Assistant to partner with the Vice President of Beauty & Care in a fast‑paced, strategically critical environment. This high‑visibility role goes far beyond administration — you will operate at the center of global innovation, cross‑functional collaboration, and executive decision‑making. As the engine behind our Beauty & Care leadership, you turn ideas into actions and challenges into opportunities. If you are energized by international teamwork and want to help shape the future of beauty, this is your role to shine. Your key responsibilities Provide strategic administrative support to the VP, including calendar ownership, meeting preparation, and effective time management. Coordinate complex international and domestic travel, itineraries, logistics, and post‑travel reporting - including up to 15% business travel for special major occasions. Prepare, structure, and edit materials for leadership meetings, business reviews, steering committees, and off‑sites. Draft professional communications, presentations, and confidential documents on behalf of the VP. Manage cross‑functional coordination with Regulatory Affairs, Strategy & Transformation, Finance, Legal, and other partners to advance key initiatives. Track deadlines, departmental deliverables, and budget‑related processes (expenses, procurement) to ensure accuracy, compliance, and timely execution. We offer Thrive in an international Beauty & Care environment where your work supports global innovation and inspires millions of consumers. Grow your career with continuous learning, leadership exposure, tailored trainings, and development programs designed to elevate your skills. Work in a modern and supportive workplace that prioritizes well‑being, safety, and a professional setup designed for efficiency and creativity. Join a collaborative culture where colleagues support each other, share knowledge, and celebrate success as one team. Enjoy meaningful responsibility and real impact as the strategic partner to a VP, shaping decision-making and enabling cross‑functional excellence. Be part of a company that invests in your future, offering stability, global opportunities, and a people‑first approach that values your contribution. You bring 5-8 years of experience supporting senior leaders (ideally VP‑level) in a complex, international, and matrixed organization. Exceptional problem‑solving skills with the ability to navigate ambiguity, remove obstacles, and proactively find solutions before issues arise. Hospitality mindset—service‑oriented, attentive, and able to create a smooth, positive experience for stakeholders at all levels. Advanced organizational and prioritization abilities, managing multiple parallel workflows with accuracy, structure, and calm under pressure. High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and enterprise tools such as Concur and Microsoft Teams. Excellent communication and business writing skills, operating with discretion, integrity, and professional judgment; university degree required. Our application process Interested in this role? Then please apply online only via our career portal. About dsm-firmenich At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. Inclusion, belonging and equal opportunity statement At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. Agency statement We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.