Executive Assistant to Global Head of C&BD

Job Description Summary

Job Description

Key responsibilities: 

• Independently deliver complex administrative and organizational activities, including operational reporting, confidential document management, database administration, and meeting coordination.
• Oversee and coordinate management support for the C&BD Leadership Team, ensuring effective tracking of milestones, deadlines, and deliverables.
• Plan and execute global and local events  (townhalls, trainings, workshops), ensuring seamless collaboration with internal and external partners.
• Manage financial and procurement processes, including invoices, purchase orders, monthly accruals, cross‑charging, and supplier creation/maintenance in Ariba.
• Provide operational support to the Strategic Assistant to the Global Head of C&BD, ensuring smooth execution of strategic and administrative priorities.
• Ensure business‑critical coverage across the broader C&BD Business Support team, including supervision and training of the commercial apprentice.
• Guide and coordinate the activities of the C&BD administrative team, ensuring consistent standards and efficient task allocation.
• Maintain high‑quality communication and collaboration with internal and external stakeholders, ensuring alignment across functions and all management levels, including ECN and the Board Office.
• Manage temporary Insider requests and support confidentiality governance across M&A and BD&L projects, including execution of the C&BD Confidentiality Process.

Essential Requirements: 

• Very strong experience as executive administrative assistant in a cross-cultural environment, preferably within Novartis or a similarly complex organizational
• Proven expertise in managing complex calendars and travel arrangements
• Experience and comfortable working with Executive Committee Leadership (ECN), building strong relationships with the network of ECN executive assistants Experience in coordinating and supporting leadership team meetings and events
• Exceptional organizational and time management skills Resilience and ability work well under pressure while managing competing priorities
• Strong written and verbal communication skills (English and German)
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Copilot, Chat GPT and other AI tools)
• Ability to handle confidential information with the utmost discretion
• Strong problem-solving abilities and the capacity to work independently
• High attention to detail and accuracy

Benefits and rewards: 

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: 

https://www.novartis.com/careers/benefits-rewards 

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation: 

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message. 

Skills Desired