Executive Assistant to the CTO

About the Role

Neural Concept is building the future of AI-powered engineering software, and our CTO is at the heart of that mission. As Executive Assistant to the CTO, you will be the operational backbone that allows our technology leadership to focus on what matters most: building world-class products and leading a high-performing team.

This is not a passive coordination role. You will own the CTO's time, information flow, and key administrative processes with full autonomy, from structuring a complex international agenda to ensuring invoices are tracked and events run seamlessly. Your ability to anticipate needs, move fast, and exercise good judgment will directly amplify the impact of NC's technology leadership.

This is a unique opportunity to work at the intersection of cutting-edge AI and engineering, with close proximity to the executive team in a Series C company where your contribution is visible every day.

What You Will Do

• Own the CTO's calendar end-to-end: Proactively manage scheduling across time zones, prioritise requests, resolve conflicts, and protect focus time. Coordinate with internal teams (Engineering, Product, Sales) and external stakeholders to ensure meetings are well-prepared and purposeful.

• Plan and coordinate events: Lead the logistics of internal and external events involving the CTO, including team offsites, conferences, customer visits, and speaking engagements. Handle travel bookings, venue coordination, and on-the-day execution.

• Manage administrative and financial tasks: Process and track invoices, expense reports, and purchase orders related to the CTO's scope. Liaise with Finance to ensure timely approvals and accurate record-keeping.

• Prepare and organise key communications: Draft emails, meeting agendas, briefing notes, and follow-up summaries on behalf of the CTO. Ensure the right information reaches the right people at the right time.

• Act as the CTO's operational partner: Proactively identify and solve logistical or administrative bottlenecks before they arise. Handle ad hoc requests with speed and discretion, adapting to shifting priorities in a fast-moving environment.

Who You Are

• 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff, ideally supporting a C-level or senior leader in a tech or scale-up environment.

• Proven track record of managing complex, multi-timezone calendars with full autonomy.

• Demonstrated experience handling administrative financial tasks: invoice processing, expense management, vendor coordination.

• Hands-on experience planning and coordinating professional events (internal offsites, client events, or conferences).

• Proficient with productivity and scheduling tools: Google Workspace (Gmail, Calendar, Meet), Slack, Notion or equivalent.

• Excellent written and verbal communication in English; French is a strong plus.

• Highly organised, detail-oriented, and able to manage competing priorities without losing the big picture.

• Discreet, trustworthy, and comfortable handling confidential information.

• Genuinely autonomous: you don't wait to be told what to do; you anticipate, act, and follow through.

• Nice to have: experience in a B2B SaaS, deep-tech, or engineering software company.

What You Get

• Work with a world-class technology team – our engineers are top-notch, and we always aim for excellence.

• Benefit from a competitive salary and rewarding opportunities as we continue to scale.

• Thrive in a collaborative, multicultural environment where your work is visible and recognized.

• Develop professionally alongside talented colleagues who share knowledge freely and support one another.

• Make a global impact by helping customers shift to AI-assisted design, making innovation faster, smarter, and more sustainable.

• Balance life and work with a hybrid model and flexible hours—we care about results, not rigid schedules.

We're proud to be an equal opportunity employer, and we're committed to building a diverse and inclusive environment where you can thrive.