Executive & Personal Assistant (FR/EN)

Entreprise :

Our client is a privately owned enterprise led by a distinguished businessman, operating across multiple industries and geographies.

Description du poste :

1.

Calendar and Meetings: Manage all aspects of the businessman's calendar, including scheduling meetings, coordinating logistics, and ensuring efficient time management.
2.

Travel Arrangements: Plan and organize all travel itineraries, including flights, accommodations, and local transport, ensuring seamless trips.
3.

Administration and Supplier Coordination: Oversee administrative tasks and liaise with suppliers, including:

• Tax filings and coordination with accountants.
• IT support and troubleshooting.
• Insurance matters and claims.
• Miscellaneous administrative duties as required.

4.

Property Management:

• Manage rentals and owned properties, coordinating with property managers.
• Monitor payments and liaise with contractors for construction projects.

5.

Art and Furniture Management: Organize the acquisition, bidding, payment, transport, duties, storage, and cataloging of art works and furniture.
6.

International Coordination: Maintain effective communication and coordination with offices in Luxembourg and London, ensuring alignment on various projects and initiatives

Description du profil :

• Fluent in French and English, both written and spoken.
• Proven experience as an Executive Assistant or Personal Assistant, preferably in a private office setting.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality.
• Familiarity with property management and art collection is advantageous.
• Proficient in Microsoft Office and comfortable with IT-related tasks.