Mail/Administrative Assistant

We are seeking a Mail/Administrative Assistant for an international company, available as soon as possible for a 3-month contract. The role involves handling mail duties and providing administrative support.

Our client is an international company.

Missions

• Greet and assist clients at the reception desk.
• Manage, coordinate, and report on ticket tracking.
• Handle postal services, including sending and receiving mail and packages (approximately 200 items per week), and use the internal application.
• Coordinate various couriers and delivery services and order necessary shipping materials.
• Distribute HR commemorative pins, keyboards, headsets, lockers, and water bottles.
• Maintain the Mail Room procedure, manage administrative tasks for postal, import/export services, and process invoices (VAT, Eori, customs).
• Coordinate and document archives, including registering new archives, destruction, and handling orders, and manage the product shop, including orders, inventory, stock management, and monthly invoicing.

Profil du candidat

• Skilled in Microsoft Outlook (Excel, Word, Outlook), ensuring efficient communication and data management.
• French and English proficiency at min. C1 level (both oral and written)
• Customer-focused approach, prioritizing client needs and maintaining positive relationships.
• Versatile, organized, and meticulous in task execution.
• Strong team player with the ability to work autonomously when needed.

Conditions et Avantages

Great environment & team.