Office Assistant 80-100% in Zug

Montana Capital Partners (mcp) is a leading private equity secondaries investment firm focusing on complex transactions in the lower middle market, which are oftentimes directly sourced from sellers and GPs. mcp invests globally out of two offices in Baar (Switzerland) and New York.mcp has seen very dynamic growth in recent years and today advises on five secondaries funds with total investor commitments of more than EUR 3.4 billion; mcp’s blue-chip investor base includes some of the world’s leading institutional investors and each mcp fund successfully closed at its hard cap. In addition to its secondaries activities, mcp also provides primary advisory services. Given the continued growth in our global investment mandate, we are now seeking a dynamic and service-oriented person to join our team as Office Assistant in Baar.

Office Assistant 80-100% in Zug

This position will offer you a unique opportunity to enter an attractive and fast-growing area of the financial industry by joining one of the most successful private equity secondaries players.

Your tasks:

Assist two Managing Partners with their organizational tasks (calendar management, travel arrangements, CRM note filing, expense reports) and support the broader team with travel and scheduling arrangements

Support other senior team members on ad-hoc requests relating to travel and meeting scheduling

Support the organization of external and internal events such as AGMs, investor meetings and team offsites

Execute mass-mail campaigns in CRM system

Provide office management support: ensure office runs smoothly including liaising with office service providers as required (e.g. maintenance and cleaning firms), maintain office stationary supplies, order business cards, ensure mail services, purchase employee and guest snack supplies

Support internal and external meetings for the team including receptionist and guest care services (e.g. organizing catering if required, offer beverages etc.)

Support marketing materials / activities including e.g. presentation printing & binding

Liaise with New York office when needed

Support cash expenses and credit card expenses report preparation

Reports to and acts as Deputy of Office Manager

Your profile:

Flexible but yet highly structured work attitude with the ability to manage multiple tasks in parallel and deliver on priorities at busy times

Can-do mindset, drive and solution orientation

Customer and service oriented

Proven experience (3+ years) as a team assistant (executive assistant preferred)or in another relevant administrative role, ideally in the finance / private equity industry

Prior experience in event organization,guest care and mass emails through CRM systems a plus

Basic graphic design and/or layout skills a plus

Excellent organizational and time management skills

Excellent written and verbal communication skills in English and German a must

Proficiency in MS Office

Comfortable with technology, including various software applications and hardware

Our offer:

Join a very successful and motivated team, driven to provide excellent investment outcomes for their investors

Opportunity to develop your skills, experience and career further in a fast-growing asset manager

Competitive compensation scheme and attractive working conditions based on the most innovative concepts

A friendly and active company culture driven by teamwork and clear common goals

If you are interested to join an energetic team and support us in building our innovative company within a dynamic and entrepreneurial team, please apply through our Recruiting Partner, Mrs Cornelia Rothen from Art of Work Personalberatung AG in Zug.