Office Manager

POSITION SUMMARY

We are seeking a highly organized and detail-oriented individual to provide administrative support on a part-time, contract basis. The ideal candidate will have strong communication skills, proficiency with common office software, and the ability to manage multiple tasks efficiently. We would like this person to work 4 hours Tuesday Morning and 4 hours on Thursday or Friday each week.

JOB FUNCTIONS/RESPONSIBILITIES

• Manage daily operations of the Basel office, ensuring smooth functioning and organization.


• Manage office supplies inventory, coordinating orders to ensure necessary materials are always available.


• Serve as the primary point of contact for all service providers related to facilities management, including the landlord and external vendors.


• Coordinate and manage facilities requests for the Basel office, liaising with external service providers as needed.


• Maintain correspondence, manage incoming post, and ensure effective communication with the Basel team.


• Maintain and organize digital files and records.


• Assist HR with administrative tasks, including onboarding new hires and supporting employee relations activities.


• Collaborate with the IT department to manage office equipment, including hardware requests for employees.


• Coordinate bi-weekly lunch meetings.


• Schedule meetings, coordinate calendars, and organize dinners for special events.


• Perform other administrative tasks as assigned.

QUALIFICATIONS AND SKILLS

• Experience in office and facilities management, preferably within healthcare or biopharmaceutical industries.


• Experience working in a multicultural, English-speaking environment.


• Highly motivated team player with determination and a problem-solving attitude.


• Excellent written and verbal communication skills.


• Fluency in both German and English.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)


• Strong organizational and multitasking abilities.


• High level of attention to detail.

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