Office Manager & Front Desk

Founded in April 2018 and headquartered in Zug, AMINA Bank is a pioneer in the financial industry. In August 2019, AMINA received a Swiss banking and securities dealer license from FINMA. The broad, vertically integrated spectrum of services, combined with the highest security standards, make AMINA’s value proposition unique.  
AMINA operates globally from its regulated hubs in Switzerland, Abu Dhabi, and Hong Kong to offer fiat and crypto services to progressive investors, traditional and crypto-native alike, whether individuals, corporates, or institutions.    
  
CVVC Global Report and CB Insights named AMINA as one of the Top 50 Companies within the blockchain ecosystem. Aite Group awarded AMINA their 2021 Digital Wealth Management Impact Innovation Award in the ‘Digital Startup of the Year’ category, and LinkedIn listed AMINA as one of the Top Startups 2021 in Switzerland. In 2022, AMINA won the Digital Assets Offering or Service at the WealthBriefing Swiss EAM Awards, and the bank was also recognised for its product offering SEBAX and won the Best ETP of the Year award at the Swiss ETF Awards 2022. In 2023, AMINA won the European WealthBriefing Award in the Digital Assets Solution, Fund Manager category.    
  
AMINA India is a wholly owned subsidiary of AMINA Bank AG. AMINA India acts as a virtual extension of the bank supporting activities spanning trading & liquidity management, digital assets research, marketing, investment solutions, risk management, account management, mid/back-office, product management, technology & engineering, IT support, finance and human resources.

We are seeking support in our Office Manager & Front Desk Team who will play a key role in delivering an exceptional client experience while ensuring the smooth and efficient operation of our office.
This position is the face and heartbeat of our workplace—responsible for creating a welcoming atmosphere for guests, supporting internal teams, and maintaining a professional, high-quality environment.

Key Responsibilities:
Front Office & Client Experience

• Welcome and assist visitors in person and by phone with professionalism and warmth
• Maintain a polished and organized reception area that reflects our firm’s standards
• Support meeting room coordination, including readiness checks and visitor logistics

Office Operations & Facilities Management

• Oversee daily office upkeep to ensure a functional and comfortable workspace
• Manage office supplies: monitor inventory, restock items, and distribute materials to the correct locations
• Ensure meeting rooms are equipped and well‑prepared throughout the day
• Contribute to maintaining the kitchen and bar area, ensuring it is tidy, stocked, and fully operational
• Coordinate building maintenance activities with vendors, technicians, and delivery providers

Vendor & Workplace Support

• Manage relationships with facility service providers and external vendors
• Support cross‑functional teams with ad hoc requests that contribute to smooth operations
• Assist in planning and executing internal events and initiatives that foster collaboration and enhance the employee experience

Administrative Tasks

• Handling correspondence and invoices, collaborating with internal stakeholders
• Maintaining records and office expenses
• Support in organizing internal events

This role offers the opportunity to take ownership of front‑office excellence, contribute to a positive and collaborative workplace culture, and ensure our clients and employees enjoy a seamless and high‑quality experience every day.

We owe our exponential growth to our innovative and collaborate team spirit and talented workforce. Every voice counts as we are always committed to learning from diverse perspectives and backgrounds because our people make the difference at AMINA Bank. Regardless of your age, gender, belief, and background, at AMINA EVERYONE is welcome!
 
Join our skilled team and together redefine finance.