Office Manager DE/ENG in Zurich City 100% ON SITE

About Our Client

Our client, a prominent international financial services company, is seeking a proactive and organized Office Manager fluent in German and English to join their team in Zurich City. The role is offered on a temporary basis for 3 months with the potential for permanent placement. The selected candidate will be expected to be present on-site daily, playing a vital role in ensuring the smooth operation of the office.

Job Description

• Managing meeting schedules and organizing business travel arrangements
• Overseeing daily management of mail and courier services
• Ensuring efficient oversight and operation of office infrastructure
• Reception duties, including answering the main telephone line throughout office hours
• Processing payments to company suppliers and partners
• Maintaining the petty cash register, including monthly preparation of accounting documents
• Managing the procurement of materials such as office supplies, beverages, and cleaning supplies
• Coordinating with external service providers, such as cleaning companies, copier service providers, IT service providers, and building maintenance personnel
• Planning team absences and vacations
• Monitoring access badge control

The Successful Applicant

• Commercial degree or equivalent degree
• Experienced in client interactions via phone, email, and in-person visits
• Excellent oral and written communication skills in both German and English
• Proficient in Microsoft Office tools (Excel, PowerPoint, Word, etc.)
• Adaptable, sociable, and comfortable working in a small-team setting
• Efficient time management skills and able to prioritize tasks effectively

What's on Offer

Are you looking for an exciting opportunity as an experienced Office Manager to contribute to the success of a renowned financial services company while gaining valuable experience in a dynamic and international work environment? If you are a proactive individual with excellent organizational skills and thrive in a fast-paced setting, we encourage you to apply for this role.