Project Secretary

Wood is currently recruiting for a Secretary for our pharmaceutical business located in Basel, Switzerland.

Responsibilities:

• Manage field secretarial activities
• Organise secretarial services ensuring correspondence is distributed, referenced and filed correctly
• Type notes of meeting and letters making the relevant distribution
• Give assistance to the team as for as clerical work is concerned
• Provide site administration services to support the field office in execution of the contract
• Issue requisitions of office furniture, equipment and supplies, according to the needs, control their distribution and be responsible for the maintenance of the furniture and equipment
• Supervise the time recording of site personnel, including production of lateness and absentee reports
• If required, ensure and manage the safekeeping of the site cash float, and the disbursement of petty cash for minor site expenditure and expenses. Any disbursement requires prior authorisation in accordance with Company and site procedures
• Ensure that accounting functions are carried out according to the required procedures

• BSc or High School Degree
• Experience in the role in engineering companies preferably in pharma business
• Mother tongue / Fluent in German
• Fluent in English
• French language knowledge is a plus
• Eligible to work in Switzerland

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.