Admin Assistant 2025

Company : Trina Solar

Job Type : Full Time

Remote / Work from Home

Job Description - Admin Assistant 2025

Main Responsibilities:

Oversee all administrative and office-related tasks for our Zurich office.
Support various HR administration processes, including onboarding and offboarding.
Manage the introduction plan for new employees across Europe.
Maintain and update the EU Intranet.
Handle proforma invoices and cost approvals within the internal ERP system.
Maintain time-tracking records and manage the absence management system.
Process expenses for the Management Team.
Coordinate travel arrangements for internal company visitors in Zurich.
Provide administrative support to other European office locations and act as a backup for the Administrative Assistant during absences.
Manage visa requests and prepare invitation letters for visitors.
Oversee office supply procurement and ensure adequate stock levels.
Handle all Health & Safety-related matters for the Zurich office.
Manage the annual administration department budget.
Welcome and assist clients and visitors.
Organize annual meetings and team-building events.
Drive projects to improve internal processes and workflows.

Requirements:

Completed apprenticeship or commercial education in administration.
Minimum of two years’ experience in a similar role within an international organization.
Strong service orientation with the ability to prioritize and manage competing deadlines.
Proficiency in handling complex organizational processes.
High attention to detail, flexibility, and the ability to adapt quickly.
Proactive, open-minded, agile, and highly motivated.
Fluency in German and English (written and spoken) is essential; additional languages are a plus

A dynamic environment with high responsibilities and independent working style
The opportunity for professional development and growth in one of the most fast-growing industries
An environment of open communication where all ideas and opinions are valued
Collaboration with an international and diverse team from all over Europe
Possibility for remote work
Qualified training and support with our buddy system
A detailed introduction to our product portfolio
Competitive salary and a great bonus structure
Attractive additional benefits that varies depending on the country

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Admin Assistant 2025

Job Description - Admin Assistant 2025

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