Administrative coordinator

ABOUT SMARTBOX

At Smartbox, we don’t just sell gifts we deliver unforgettable moments. Operating across several European markets, we’re in the business of creating joyful, lasting memories for our customers. Behind the scenes, we champion a people-first, collaborative, and dynamic culture that empowers our teams to thrive.

THE OPPORTUNITY

We are seeking for a bilingual speaking person (DE-FR) who is dynamic, well-organized and has great problem-solving skills, to carry out various administrative tasks, up to 12 hours per week.

The person will have a real “cameleon-role” combining tasks such as:

• Post management: scan and send the invoices, letters, etc. to the relevant Departments with clear instructions;


• Managing office supplies: regularly check what is needed and order if necessary, as well as ensure that the office space is clean, safe and well-maintained;


• Support with reporting and presentation tasks;


• Lend a helping hand in various projects in terms of creation of calendars, double-check and follow up the flow of projects, reach out to partners for quotes, send confirmation E-mails etc.