Personal Assistant (Part-Time)

About the Role

We are looking for a reliable, discreet, and highly organised Personal Assistant to provide part-time support in Geneva.

This role is primarily focused on personal assistance, day-to-day coordination, administrative support, scheduling, and communication. The ideal candidate is proactive, detail-oriented, comfortable handling confidential matters, and able to work independently with minimal supervision.

Experience in academic organisations, universities, research institutions, or education-related environments would be considered a strong advantage.

Duties and Responsibilities:

• Provide day-to-day personal and administrative support.


• Manage calendars, appointments, meetings, and personal schedules.


• Coordinate travel arrangements, reservations, logistics, and related documentation.


• Support with personal errands, coordination with service providers, and household or lifestyle-related tasks where needed.


• Prepare, organise, and maintain documents, records, and correspondence.


• Handle confidential information with a high level of discretion and professionalism.


• Communicate with internal and external stakeholders in English and French.


• Assist with event, meeting, or visit coordination when required.


• Support expense tracking, invoices, payments, and basic administrative follow-up.


• Ensure smooth coordination between different parties and timely completion of tasks.

Qualifications and Experience:

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role.


• Fluent in English and French, both written and spoken. 


• Based in Geneva or able to work regularly from Geneva.


• Strong organisational and time-management skills.


• High level of discretion, confidentiality, and reliability.


• Ability to manage multiple priorities and work independently.


• Strong communication and interpersonal skills.


• Flexible, hands-on, and service-oriented approach.


• Good knowledge of Microsoft Office and general digital tools.

Preferred Qualifications

• Experience working in an academic organisation, university, research institution, educational foundation, or similar environment.


• Familiarity with international environments and multicultural communication.


• Experience supporting senior-level individuals or private clients.