Executive Assistant

We are currently seeking a proactive and highly organized Executive Assistant who is fluent in German to support key leaders within our business partner. If you are passionate about contributing to the success of a vibrant team while utilizing your language skills, we'd love to hear from you.

About The Role

Your primary role will be to facilitate smooth communications and help manage the day-to-day operations within our executive department. This position requires a combination of flexibility, exceptional organizational skills, and a can-do attitude.

Key Responsibilities

• Provide comprehensive support services to executives, ensuring a professional, responsive, and effective experience with the organization as a whole.
• Manage executives' schedules, encompassing agendas, correspondence, calls, travel arrangements, client interactions, and other logistical tasks.
• Coordinate intricate scheduling and extensive calendar management, while overseeing the flow of information to senior executives.
• Facilitate executives' travel arrangements, including hotel bookings, transportation, and dining arrangements, ensuring seamless logistics.
• Execute administrative duties and office support, including typing, dictation, spreadsheet creation, and maintaining filing systems and contact databases.
• Uphold professionalism and strict confidentiality in handling all materials and exercise discretion when liaising with stakeholders.
• Organize team communications and orchestrate internal and offsite events to foster effective collaboration and engagement.

Essential Qualifications

• Fluent in German and English, both written and spoken,
• Proven experience as an executive assistant or other relevant administrative support experience,
• In-depth understanding of entire MS Office suite,
• Ability to organize a daily workload by priorities,
• Must be able to meet deadlines in a fast-paced quickly changing environment,
• A proactive approach to problem-solving with strong decision-making skills,
• Professional level verbal and written communications skills.