Executive Assistant

About SEEK

SEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.

Life at SEEK

SEEK’s purpose is at the centre of everything we do. Our SEEK , which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Place to Work 2023 In Tech (third year in a row). We are proud to work in an environment that’s inclusive where everyone’s unique ideas, experiences and perspectives are valued.

Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.

As a dynamic and driven Executive Assistant, you’ll work with little direction to support an Executive and Director, ensuring they have what they need to seamlessly serve the needs of our clients and meet their internal commitments and goals. This position involves heavy scheduling (and rescheduling) of internal and client meetings, booking (and unbooking) travel, managing case team logistics, keeping track of time and expenses, and keeping up with the fast pace of our Technology Team.

We operate in a hybrid model, meaning you’ll be in the office as you Exec/Director/Team requires you and have flexibility to work remotely (if you choose) for the other part of the week. EA’s help shape our culture by actively participating in office life and collaborating across functions to help fellow Services Team members. Our philosophy is to grow by growing others, and you will serve as role models to more junior members of the Assistants Team. We work hard together, and we go out of our way to support each other – we want everyone to be successful, individually and as a team.

Key responsibilities

• Owns and drives calendar/complex meeting scheduling
• Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation
• Processing timesheets and expenses on a timely basis
• Supporting administrative aspects of Exec/Directors internal commitments including research & development, SEEK leadership committees and recruiting
• Understanding Exec/Directors priorities and exercising sound judgment to make appropriate trade-offs
• Facilitating the scheduling process with clients and their assistants
• Communicating with a friendly professionalism and a strong ability to build client relationships.

Qualifications

• A bachelor’s degree is strongly preferred 
• Demonstrated leadership and/or customer service experience
• Several years’ experience in an extremely fast paced environment supporting senior executives
• Experience providing direct administrative support 
• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times and obsessed with acts of service
• Strong intellectual curiosity – a hunger and desire to always be learning, experiencing and growing
• Insightful – drives the business forward by connecting the dots
• Sweats the small stuff – strong attention to detail and accuracy, particularly when under pressure.

Additional Information

At SEEK we offer:

• Annual Performance Bonus Plan
• Support of flexible working, including a mix of office and work from home days depending on your role.
• Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days, as well as the opportunity to purchase additional leave
• Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
• SEEK are committed to operating sustainably, a certified carbon neutral business operation, with the target of 100% renewable energy by 2025, and net zero by 2030.

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don’t meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.