Executive Assistant META

Executive Assistant META (Middle East, Turkey, Africa ). page is loaded

Executive Assistant META (Middle East, Turkey, Africa ).

Apply locations ARE - Dubai - Dubai time type Full time posted on Posted Today job requisition id R525564

Job Description

The Position

This role provides essential administration and logistics support to the META Lead, as detailed below and handle workload that may involve critical deadlines.

Responsibilities

Executive Support to META Lead

• Coordinate visa & travel arrangements and accommodation requirements for meetings inside and outside the country

• Manage and submit travel and routing activity expenses

• Handle general management PO's from creation to invoicing and closing

• Research and collect information

• Assist with all budget activities, including accounting

• Help implement new programs, procedures, methods, and systems

• Responsible for preparation of confidential documents and reports

• Manage Ad-hoc projects, if any, as directed

Travel and Logistics

• Liaise with corporate travel agency for travel arrangements of team members & customers attending any event

• Liaise with local embassies, consulates (whenever applicable)

• Generate room listing

• Coordinate with hotels, agencies, tour operators, and other relevant vendors

Indirect Procurement

• Liaise with vendor/service provider to gather required information to setup vendor in SAP

• Ensure all documentation and dealings with vendors are in accordance with compliance

• Securing cost efficiencies by negotiating and obtaining preferential rates with suppliers

• Handle full cycle of payment management with vendors (including scanning and submitting invoices for payments processing) and act as primary point of contact on event payment/expenses

• Follow up on goods & services delivery status and close PO's in SAP.

• Create payment request form (PRF) where PO is not required

General Administration

• Filing and storage management

• Ensure all documentation is as per compliance and audit standards.

• Managing event budgets

• Follow up with senior team members, other stakeholders, and other colleagues to support success of work

• Anticipate and perform administrative duties to meet requirements and perform any other necessary support

Required Education, Experience and Skills

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel

• Experience processing Visa/Passport Applications

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP

• Ability to handle and prioritize a large number of simultaneous assignments

• Event Planning/Coordination experience

• Extraordinary attention to detail

• Outstanding communication and people skills

• Budget/Finance Management experience

• 5 to 10 years Executive Assistant experience 
  Minimum of (3) years administrative experience supporting Sr. Directors / Executives

• Education – Graduate in any discipline

• Language -Well versed in English

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.

If you require reasonable accommodation(s) in completing an application, interviewing, or otherwise participating in the employee selection process, please email us at .

Search Firm Representatives Please Read Carefully
Organon LLC , does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Annualized Salary Range

Annualized Salary Range (Global)

Annualized Salary Range (Canada)

Please Note: Pay ranges are specific to local market and therefore vary from country to country.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

1

About Us

At Organon, we aspire to improve the lives of people globally by unleashing the promise of trusted brands across women’s health and other important therapeutic areas. We are committed to becoming the world’s leading women’s health company investing in innovations that support women’s wellbeing. Fueled by its leading contraceptives and fertility businesses, Organon will invest in innovations that support the distinct health care needs of women today. Organon will also focus on its important biosimilars business, focusing on oncology and inflammatory diseases, while also maximizing the value of its trusted dermatology, pain, respiratory and cardiovascular portfolio in countries around the world where there is still great need for these treatments.