Legal Administrative Assistant

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Hours: Saturday – Tuesday, 8:00 am – 6:30 pm Pacific Time (Four 10-hour shifts per week)

We are seeking a dynamic, remote Legal Administrative Assistant to join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center.

As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.

• Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)
• Perform word-for-word reading of converted documents against originals to ensure accurate conversions
• Perform cross-reference checks and defined term checks
• Review tables of authorities as requested
• Check corrected proofs against markup to ensure all corrections were made accurately
• Check formatting for consistency and adherence to client specifications
• Use standard proofreading marks
• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe digital dictation files
• Restore/recover corrupted document files as necessary
• Complete all assigned jobs by deadline in an accurate and timely manner
• Follow established policies and procedures at all times

Perform additional duties as assigned, including but not necessarily limited to:

• Research projects
• Cite checking
• File sharing and file downloading
• Court/agency filings
• Time entry
• Scheduling assistance
• Pleadings and discovery indexing
• New business intake
• File management
• Conference/CLE registration
• Troubleshooting/customer questions
• Special projects as required by the Firm

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred
• 5+ years’ experience in legal administrative assistant or paralegal roles preferred
• Strong knowledge of MS Office programs (Word, Outlook, Excel, PowerPoint) 
• Experience in legal word processing tasks such as proofreading, creating TOAs and TOCs, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, troubleshooting problem documents preferred
• Ability to work through complex legal document markups and instructions accurately and timely preferred
• Prioritization of various requests and deadlines simultaneously
• Strong written and verbal communication skills, including proficiency in English grammar, spelling, and punctuation
• Proven ability to perform complex work under strict deadlines
• Exceptional attention to detail
• Professional and respectful interaction with clients and team members at all times

Additional Information

The national pay range for this role is $40,400 to $83,600 annually. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans