Administrator - Turkey Office ( Temporary Contract)

Reports to: Country Coordinator – Turkey

 Location: Ankara, Turkey

Main purpose of position

The role of the Turkey Office Administrator is to coordinate and provide secretarial and administrative support to the Turkey Office under the supervision and guidance of the Turkey Country coordinator.

About ICARDA 

The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.  
ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information: www.icarda.org.  

Main responsibilities

The position oversees and supports a wide range of institutional activities in Ankara, Turkey as follows:

· Provide full secretarial, administrative and financial support to the Country Office. This includes providing support in planning activities, coordination, or information sharing on specific projects or activities and accounting financial matters.

· Coordinate the administrative and logistics aspects of events, meetings, workshops, and travel, as required.

· Coordinate with the Ministry of Foreign Affairs and General Security on matters related to securing visas and residencies for ICARDA staff and visitors.

· Follow up on the necessary documents and actions from/to Turkey incoming and outgoing seeds from the International Nurseries and/or other nurseries.

· Liaise with central corporate services HQ on the organization of internal and external audits and provide support to such audits from the Office.

· Initiate and follow up on procurement requests, consultants/interns/student requests, and payments in compliance with ICARDA policies and standard practices.

Main responsibilities

The position oversees and supports a wide range of institutional activities in Ankara, Turkey as follows:

· Provide full secretarial, administrative and financial support to the Country Office. This includes providing support in planning activities, coordination, or information sharing on specific projects or activities and accounting financial matters.

· Coordinate the administrative and logistics aspects of events, meetings, workshops, and travel, as required.

· Coordinate with the Ministry of Foreign Affairs and General Security on matters related to securing visas and residencies for ICARDA staff and visitors.

· Follow up on the necessary documents and actions from/to Turkey incoming and outgoing seeds from the International Nurseries and/or other nurseries.

· Liaise with central corporate services HQ on the organization of internal and external audits and provide support to such audits from the Office.

·Initiate and follow up on procurement requests, consultants/interns/student requests, and payments in compliance with ICARDA policies and standard practices.

Education, qualifications and experience

· BSc business management, or equivalent, with a minimum of two years’ experience in secretarial work and office / administrative support.

· Demonstrated experience in working on confidential matters, ensuring that discretion is exercised when dealing with sensitive information and inquiries, and ensuring that appropriate confidentiality is maintained at all times.

·  Demonstrated ability to work harmoniously with diverse colleagues and functions.

·  Resourceful and flexible approach.

· Ability to plan and anticipate problems and to problem solve.

·  Demonstrated proficiency in using Microsoft Outlook, Word and Excel and an ERP.

·  Fluency in English and the relevant national language - spoken and written is essential.

·  Professional, confident, courteous, and helpful manner.

·  Ability to manage and prioritize tasks and time efficiently.

The successful candidate will be offered a 6-months temporary contract on a full-time basis.  

The Incumbent will be provided with a monthly honorarium.