Ceo Assistant

We are hiring for an executive assistant the firm we are provide consultancy in Dilovası (Kocaeli) as Efora İnsan Kaynakları.
Job description: Personal Assistant to the Country MD
The Country Managing Director Personal Assistant (PA) will provide essential administrative support to the Country Managing Director (CMD), ensuring the smooth and efficient operation of the CMD's office. The PA will play a critical role in coordinating the CMD's activities, managing communications, and supporting the CMD in various administrative tasks.
Responsibilities:
Manage the CMD's calendar and schedule appointments, meetings, and travel arrangements,

Coordinate and prepare materials for meetings, including agendas, presentations, and reports, with a focus on communicating effectively with internal/external stakeholders.

Serve as the primary point of contact between the CMD and internal/external stakeholders, including clients, suppliers, and government agencies, with a commitment to addressing the concerns and needs of our workforce.

Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly and efficiently.

Assist in the preparation and distribution of internal communications, including newsletters, announcements, and policy updates, ensuring that information is accessible and relevant to area of business.

Conduct research and prepare reports on various topics as requested by the CMD, with a focus on improving operational efficiency and supporting the needs of our production teams.

Handle confidential and sensitive information with discretion and professionalism, maintaining the trust and confidence of all employees.

Assist in special projects and initiatives aimed at enhancing the well-being and productivity of our workforce, contributing to a positive and supportive work environment.

Aranan Nitelikler

• Qualifications:
  
• University degree in business administration, management, English or German studies or a related subject.
  
• Proven experience as an executive assistant, personal assistant, or similar role supporting senior executives in a production or manufacturing environment.
  
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced and dynamic setting.
  
• Proficiency in both German and English language skills is preferred at least one of this language is absolutely required to effectively communicate with our diverse workforce and international stakeholders.
  
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Discretion and confidentiality in handling sensitive information, with a commitment to maintaining the privacy and confidentiality of all employees.
  
• Proactive and resourceful approach to problem-solving, with the ability to anticipate needs and address issues proactively.
  
• Ability to work independently with minimal supervision and as part of a team, fostering collaboration and teamwork across departments and functions.
  
• Flexibility and adaptability to changing priorities and work demands, with a willingness to take on new challenges and responsibilities as needed.