Exec Asst & Internal Comm Specialist

Syngenta Seeds is one of the world’s largest developers and producers of seed for farmers, commercial growers, retailers and small seed companies. Syngenta seeds improve the quality and yields of crops. High-quality seeds ensure better and more productive crops, which is why farmers invest in them. Advanced seeds help mitigate risks such as disease and drought and allow farmers to grow food using less land, less water and fewer inputs. Syngenta Seeds brings farmers more vigorous, stronger, resistant plants, including innovative hybrid varieties and biotech crops that can thrive even in challenging growing conditions. Syngenta Seeds is headquartered in the United States.

Role Purpose

• To provide personal assistance administrative and secretarial services to the Region Veg  Head in all areas of his job.
• To assist in administrative and secretarial services to the Veg Territory Management Team when necessary

Accountabilities

EXECUTIVE ASSISTANT

• Establish and implement clear administrative processes for the smooth running of the Veg Region Head Office – phones, mail, filing, holidays etc
• Assist the Veg Seed Region Head in preparation of all reports, presentations etc before meetings
• Play a leading role in the organization of major company events
• Assist and/or coordinate the regional organisations taking place in the country.
• Manage all VEG Region Head  travel bookings ensuring optimal solution are sought at all times
• Coordinate travel & lodging arrangements for Syngenta employees visiting from abroad
• To manage and coordinate company’s annual calendars and meeting schedules.
• Liaise with HR on appointment announcements
• Responsible for maintaining strategic documents (e.g. Budget, Commercial Calendar etc.) electronically in a shared area and ensuring proper access levels.     
• Assist Veg Region Head as Secretary of CEE Regional Veg Leadership Team.

INTERNAL COMMUNICATION SPECIALIST

• Support business leaders in dealing with internal stakeholders to build communications as a core Syngenta leadership capability
• Assist Veg  Region Head to establish Territory Communication strategy and key processes
• Implement global corporate initiatives locally. (e.g. Syngenta Awards)
• Timely coordination of employee communication through a range of channels to ensure ease of access, clarity and consistency.
• Develop regular feedback channels to promote cross communication within the company and to ensure that messages are being delivered in a consistent and timely manner. 

Knowledge and Experience Requirements

Critical Knowledge

• Fully qualified in English language
• Excellent IT knowledge based around Microsoft Office, especially PowerPoint
• Project management

Critical Skills

• Team working, thoroughness, initiative, ability to learn

Critical Experiences

• Personal assistant or senior secretary experience preferably within a large multinational organization
• Language related roles – teaching and/or translation