Why Patients Need You

A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to

functional areas. You will also be responsible for managing records and files, verifying data, responding to emails and scheduling meetings, amongst other things.

As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless.

It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.

How You Will Achieve It

• Provide the full range of administrative support activities across VP-level, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.
• Manage purchase orders through the system and track invoices.
• Assist with meeting scheduling, conference room reservations, teleconference set[1]up, external individual visit to the site and associated meeting logistics.
• Create and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed.
• Manage meeting minutes, meeting follow-ups and expedite flow of work.
• Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
• Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
• Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
• Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
• Manage own time, professional development and prioritize workflow

Qualifications

Must-Have

• Bachelor's Degree
• 4+ years' experience
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Be highly organized, trustworthy with strong stakeholder management skills
• Excellent attention to detail, time management, organization, and prioritization skills.
• Demonstrated experience coordinating domestic and international travel
• Demonstrated verbal and written communication skills
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Copilot
• Experience using applications, such as Concur and Ariba
• Ability to take direction and work with minimal oversight

Nice-to-Have

• An understanding of commercial processes or business analytics processes
• Experience with project management tools and methodologies
• Ability to adapt to changing priorities and manage multiple tasks simultaneously
• Strong analytical skills and the ability to interpret data effectively
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Work Location Assignment: Hybrid

  
Reports to:  EMEA GSC Excellence, Sustainability & Tender Lead

Worker type:  Internal secondment 9 months

Job Level:40/60

To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.