Facility & Admin Executive

As Facility & Admin Executive, you will be integral in ensuring the seamless operation of administrative and facility-related functions, encompassing maintenance, compliance, support IT & HSSE (Health, Safety, Security, and Environment), real estate, fleet management, company cars/shuttle, catering, and cleaning. Reporting to the Area Admin & Facilities Manager, East Mediterranean, you will play a pivotal role in coordinating and overseeing these diverse aspects to uphold operational excellence and regulatory compliance. The ideal candidate will demonstrate exceptional organizational, communication, and problem-solving skills, along with a proactive approach to anticipate and address administrative needs effectively.

Facility & Admin Executive

You've seen us everywhere, from a road trip, passing over one of our trucks, to the biggest ports in the planet where we touch land to continue our journey All The Way to your front door. Now it's your chance to get to know us from within a workplace full of warmth, friendship and support. We invite you to join our wonderful team and be part of our purpose: Improving life for all by integrating the world.Join us and play an important role on our team lifting global trade every day!

Key Responsibilities

Coordinate Maintenance and Repairs:

• Oversee maintenance schedules and coordinate repairs for facilities, equipment, and infrastructure.
• Liaise with maintenance staff and external vendors to ensure timely and efficient resolution of issues.

Ensure Compliance and HSSE Standards:

• Maintain documentation and records to ensure compliance with regulatory requirements and HSSE standards.
• Implement and monitor procedures to promote a safe and secure working environment.

Manage Real Estate and Facilities:

• Assist in real estate management activities, including lease agreements, property maintenance, and space planning.
• Ensure facilities meet operational needs and adhere to corporate standards.

Fleet Management and Transportation:

• Coordinate company cars/shuttle operations, including maintenance, scheduling, and compliance with transportation regulations.
• Manage fleet inventory and optimize transportation routes for efficiency.

Catering and Cleaning Services:

• Arrange catering services for events, meetings, and employee amenities, ensuring quality and budget compliance.
• Coordinate cleaning schedules and oversee cleaning crews to maintain cleanliness and hygiene standards.

Vendor Management and Negotiation:

• Identify and engage vendors for facility-related services, negotiating contracts and service level agreements.
• Monitor vendor performance and address any issues or discrepancies.

Analytical Reporting and Documentation:

• Generate reports and analysis using office software applications to track facility-related metrics and expenses.
• Maintain accurate documentation for administrative processes, contracts, and compliance records.

Communication and Stakeholder Engagement:

• Communicate effectively with internal teams, external vendors, regulatory authorities, and other stakeholders regarding facility management activities.
• Address inquiries, requests, and concerns in a professional and timely manner.

We are looking for:

• Bachelor's degree in Business Administration, Facility Management, or related field.
• Previous experience in administrative roles within facility management or related industries.
• Previous experience in facility & administrative affairs in operational sites or facilities
• Work experience in a dynamic operational, logistics, e-commerce or supply chain environment.
• Ability to work with large amounts of data from various sources
• Highly developed analytical and organizational skills.
• Strong focus on goals and implementation of tasks within the set deadlines.
• Capability to easily make contact and build relationships.
• Competent to learn and adapt in a dynamic environment.
• Excellent organizational, communication, and problem-solving skills.
• Ability to prioritize tasks and manage time effectively in a dynamic environment.
• Knowledge of regulatory requirements, compliance standards, and best practices in facility management.
• Proactive mindset with the ability to anticipate and address administrative needs.
• Experience in vendor management, negotiation, and contract administration is preferred.
• Understanding of HSSE principles, real estate practices, fleet management strategies, and catering/cleaning protocols is advantageous.
• Proficiency in office software applications, including Excel, PowerPoint, and other relevant tools.
• Effective written and oral communication skills in Turkish and English.

What we offer

At Maersk, you’ll be part of a global team motivated by bringing the world closer. We do this through close partnerships with our valued customers, who trade everything from seafood and fruits, to clothes, electronics and cars! No matter our role in the Region our end goal is to simplify the lives of our customers. This is done through seamless processes, best in class digital solutions, and great customer service!

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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