Office Coordinator

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

We are looking for a highly organized and proactive Office Coordinator to support smooth daily office operations and executive activities. In this role, you will partner closely with the management team, handling administrative tasks, coordinating office processes, and supporting internal communication.

The ideal candidate thrives in a dynamic environment, enjoys working with people across the organization, and manages multiple responsibilities with professionalism and attention to detail. This position offers close collaboration with senior leadership and involvement in key internal processes.

Key Responsibilities

• Manage executive calendars, appointments, travel, and meeting logistics (rooms, hotels, transport, visas, documentation)
• Support preparation of basic reports and presentation materials as required
• Handle correspondence, inquiries, calls, and draft professional communications
• Organize and support meetings, take minutes, and follow up on action items
• Oversee reception and daily office operations, including urgent internal requests and printing coordination
• Coordinate office services, supplies, and vendors (e.g., cleaning staff, business cards, materials)
• Manage courier/postal services and support lead management follow-ups
• Plan and execute internal/external events and logistics for management meetings

Skills & Qualifications: 

• Proven experience in an administrative, executive assistant, or office coordination role
• Strong organizational and time management skills with the ability to prioritize effectively
• Handle confidential information with a high level of discretion and maintain secure records and files
• High level of discretion and confidentiality
• Excellent communication skills, both written and verbal
• Ability to work independently and use sound judgment
• Proficiency in MS Office and standard business tools
• Attention to detail and ability to manage multiple tasks simultaneously

What We Offer:

• A dynamic and collaborative work environment
• Opportunities to grow and develop within the organization
• Exposure to senior leadership and strategic processes
• Participation in company events and initiatives