Senior Budget Associate

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of Senior Resource Management Officer in Ankara and the direct supervision of National Budget Officer, the Senior Finance Assistant will be responsible for the following duties:

1. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations of the project portfolio assigned.
2. Provide regular and ad hoc financial information to support informed financial decision making.
3. Provide specialized support to senior management in Istanbul sub-office in monitoring and overseeing the financial management for all project activities, and regularly report the financial status of projects to the Program Coordinator, SRMO, the RMOs, the donor, and other stakeholders.
4. Assist the Program Coordinator providing oversight of financial expenditure and accountability. Provide forecasts of cash flows according to activities of all projects. Ensure all commitments are registered and reflected in financial reports. Ensure that salaries and all other expenses are correctly charged.
5. Assist RMO / Finance and Budget Officer in providing feedback to the projects’ financial analysis and donor financial reports in accordance with the donor/grant agreement and IOM’s procedures and regulations.
6. Prepare donor financial reports in accordance with IOM regulations and established procedures. Assist Program Coordinator and RMO / Finance and Budget Officer in preparing annual budget for all project activities; monitor budget control process and analyse variances between budget and actual expenditures.
7. Assist Program Coordinator and RMO / Finance and Budget Officer in the preparation of budgets for new programmes/ projects, ensuring proper coordination within the Mission. Maintain all project financial and administration-related files.
8. Manage and prepare the payroll by executing validity checks on monthly payroll results.
9. Support review of budget proposals, conducting desk research of market prices of commodities and services, taking into consideration overall staffing and office cost structure.
10. Coordinate with Project Managers to ensure costs are correctly charged against the budget lines.
11. Perform any other duties as may be assigned.

Required Qualifications and Experience

Education

• • University degree in Accounting, Finance or Public Administration or a related field from an accredited academic institution, with at least four years of relevant professional experience
  • Completed High school degree from an accredited academic institution, with at least six years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• • Experience in financial management, budgeting, and systems review
  • Experience in accounting, finance, banking, and treasury

Skills

• • Excellent computer skills - Word, Excel, and Internet
  • Strong interpersonal and communication skills

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in English, Turkish is required.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies