ADMINISTRATIVE ASSISTANT

Job Description :

Our client, a multinational company, requires an Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our companys general administrative activities.

Responsibilities :

Handling administrative requests and queries from senior managers

Provides support to the customer service team managing accounts.

Organizing and scheduling appointments and maintaining calendars with admin software.

Answer phones and greet visitors.

Schedule and coordinate meetings

Collate and distribute mail.

Prepare communications such as memos, emails, invoices, reports, and other correspondence.

Write and edit communications, from letters to reports and instructional documents.

Create and maintain filing systems, both electronic and physical

Update and maintain office policies and procedures.

Order office supplies and research new deals and suppliers.

Maintain contact lists.

Book travel arrangements

Must collaborate with other administrators and support personnel, management, and clients on a regular basis.

The ability to maintain order helps ensure executives dont miss appointments or deadlines.

Assist employees, Marketing, Finance, HR and Management for any other task they may require.

In charge of liaising with the bank account manager and officers for all matters related to the companys bank account.

Handling process of employee and employee family members, labor cards, insurance and residence visas liaising with the company PRO

Maintains and reports employees expense forms.

Responsible for keeping office in order, including bill payments, IT related issues, office maintenance, office supplies replenishments, and the like.

Prepares time sheet and annual leave summary reports.

In charge locally of any related responsibilities from preparations up to finishing a tradeshow/event.

Requirements and skills :

Proven experience as an Administrative Assistant or Office Admin Assistant.

Knowledge of office management systems and procedures.

Working knowledge of office equipment, like printers and fax machines.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Preferably SAP or another ERP knowledge

Preferably Sales Force or another CRM knowledge

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to multi-task.

A bachelors degree: additional qualification as an administrative assistant or Secretary will be a plus.