Commercial Assistant

Announcement Number:

Abu Dhabi-2024-011

Hiring Agency:

Embassy Abu Dhabi

Position Title:

Commercial Assistant - Open to: All Interested Candidates/All Sources (Intellectual Property Administrative Assistant)

Open Period:

05/02/2024 - 05/16/2024 Format MM/DD/YYYY

Vacancy Time Zone:

GMT+4

Series/Grade:

LE - 1510 8

Salary:

AED د.إ145,864 /Per Year

Work Schedule:

Full-time - Work week: Monday to Thursday (7:30 AM to 5:00 PM) Friday (7:30 AM - 11:30 AM)

Promotion Potential:

LE-8

Duty Location(s):

4

in

Abu Dhabi, AE

Telework Eligible:

No

For More Info:

HR Section

000-000-0000
confidential

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP 06. Actual FP salary determined by Washington D.C. All Interested Applicants / All Source

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

• Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Occasional Travel

The incumbent may be required to travel occasionally for larger events organized by USPTO office and at times may be
required to accompany a delegation or representatives from USPTO HQ for high level meetings in the UAE. Anticipated
travel is 2-4 times per year.

Duties

Note: All applicants must currently hold or be able to acquire a UAE residency visa to fill the position. For non-UAE national, the Mission assists in obtaining the required residency visa to lawfully work in the UAE. Ref. to Eligibility Question #2 and Vacancy Question #1: If a non-UAE national has a valid UAE residency visa, they should answer Yes to Eligibility Q#2 and Vacancy Q#1, and attach a copy of residency visa or both sides of Emirates ID.

Basic Function of the Position:

The incumbent support the United States Patent and Trademark Office (USPTO)/Foreign Commercial Service (FCS) objectives in the UAE, the incumbent serves as the budget and administrative assistant in the specialized area of financial and administrative management for USPTO’s Office in Abu Dhabi, hereinafter ‘the Office’, which serves Algeria, Bahrain, Egypt, Israel/Palestine, Jordan, Kuwait, Morocco, Lebanon, Libya, Oman, Qatar, Saudi Arabia, Tunisia, UAE, and Yemen. The USPTO office is led by an American Officer who serves as the Attaché for Intellectual Property (IP) and leads IP policy for the Middle East and North Africa (MENA). The incumbent provides budgetary, administrative, operational, financial, and general logistical support for a variety of activities through the American Officer for the USPTO, locally, and throughout the region.

The incumbent prepares, reviews, and oversees the compilation of USPTO Abu Dhabi’s budget and maintains records of all expenses; oversees USPTO's personnel database of authorized positions; and oversees logistics and procurement activities including credit card purchases and other administrative functions for the Office. Incumbent provides guidance and professional support to the other administrative staff at USPTO Abu Dhabi Post. Incumbent liaises with State Department Financial Management Centre (FMC), General Services Office (GSO), Information Technology, Travel Office and other Management/Administrative Offices at post on a day-to-day basis. Incumbent provides administrative support for the American Officer and specialists in the Office and provides superiors with regular reports on the administrative, budget, and financial aspects of the USPTO operations and programs, making suggestions when needed to improve the overall operations of the Office.

Qualifications and Evaluations

Requirements:

REQUIRED DOCUMENTS: Applicant MUST provide required documentation. See below the Required Document Tab.

EXPERIENCE: Minimum three years of experience in business, government, or NGOs concentrating on budget management and administrative functions is required.

Education Requirements:

Two years of college or university studies is required.

Evaluations:

LANGUAGE: English test is required.

Fluent in Reading/Writing/Speaking in English is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in UAE may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a public trust clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application, otherwise your application will not be shortlisted.

To qualify based on education, you MUST submit the requested degree and/or transcripts as a verification of educational requirement by the closing date of this announcement if you fail to provide requested information, or the information submitted is insufficient to verify your eligibility, you will not be considered for this position.

All Applicants:

• Proof of Education College (2 years ) Certificate or University Transcript
• Residency and/or EID copy
• Valid Passport Copy

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)

• Valid Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in UAE.

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