HR and Administrative Assistant

Company: Trinity Homes Properties LLC

Location: Dubai

Job Overview:

Trinity Homes Properties LLC is seeking an experienced Real Estate Administrative Assistant to join our dynamic team immediately. The ideal candidate will have a strong background in real estate administration, proficiency with key industry tools, and the ability to manage HR responsibilities.

Qualifications:

Minimum of 1 years of experience in a real estate administrative role.

Proficiency with the Trakheesi System and Dubai Rest.

Extensive knowledge and hands-on experience with Property Finder, Bayut, and Dubizzle.

Strong ability to work both independently and as part of a team.

Excellent communication skills and the ability to work under pressure.

Key Responsibilities:

Create, edit, update, and publish listings on Property Finder, Dubizzle, and Bayut using relevant CRMs.

Obtain Trakheesi permits for all advertisements.

Register and renew agreements with developers.

Manage listings to ensure high-quality scores and verification on Property Finder, Dubizzle, and Bayut.

Ensure proper documentation, descriptions, and high-quality photos for listings before going live.

Draft and manage various contracts (Contract A, B, F, MOU, NOC, Form I) via the Dubai Rest App and handle all paperwork for real estate transactions promptly.

Draft tenancy contracts and addendums, ensuring complete and updated documents in the CRM system.

Ensure compliance with guidelines and accurate updates in the internal CRM.

Prepare weekly listing reports and ensure the accuracy of listing information.

Coordinate with agents on unit availability and marketing.

Build strong working relationships with brokers and clients, acting as the point of contact between the manager and internal/external clients.

Follow up with agents and clients for necessary documents and details.

Demonstrate strong determination and work ethics.

Conduct inductions on company policies, procedures, forms, and systems access.

Exhibit excellent time management and organizational skills.

Maintain property files and manage mail.

HR Duties:

Assist in recruiting, onboarding, and training new employees.

Maintain employee records and ensure they are up to date and accurate.

Manage employee attendance, leave records, and payroll processing.

Coordinate with management to address employee grievances and disciplinary issues.

Ensure compliance with labor laws and company policies.

Organize and manage HR-related events and meetings.

Prepare HR reports and documentation as needed.

Facilitate communication between management and employees.

Provide support for performance management processes and employee evaluations.

Skills:

Strong sales skills with the ability to negotiate and persuade effectively.

Proficiency in Microsoft Office tools (Word, Excel) and Google Workspace (Sheets, Drive).

Excellent communication and writing skills.

Strong interpersonal skills to interact with clients of varying backgrounds and address inquiries accurately.

Knowledge of the Trakheesi system and ad permit creation.

Understanding of real estate and property rules and regulations.

HR management experience and familiarity with HR best practices.

Note: We encourage all qualified Females candidates to apply.

Job Type: Full-time

Pay: From AED3,000.00 per month

Experience:

• administrative assistant: 1 year (Preferred)