Office and Administrative Manager

Office and Administrative Manager (Dubai)

On-site Human Resources Full time
Dubai, Dubai, United Arab Emirates

Description

Reporting: CEO, CFO, Head of P&C

Job Scope

As the Office and Administrative Manager, you will be responsible for managing office operations, supporting onboarding processes, and providing personal assistance to the CFO and CEO. This role requires a professional who can handle multiple tasks efficiently and is capable of working independently in a fast-paced environment.
MANO is an online marketplace that delivers in minutes in Africa.
Mano integrates logistics, retail, and technology to deliver a variety of household items, including groceries, food, electronics, flowers, gifts, and more while providing a seamless customer experience

Key Responsibilities

Office Management

Oversee daily office operations to ensure a smooth functioning work environment in our Dubai Office. Manage office supplies inventory and place orders as needed. Coordinate maintenance and repairs for office equipment and facilities. Ensure compliance with health and safety regulations. Organize and schedule meetings, appointments, and travel arrangements.

Onboarding and IT Support

Prepare and provide laptops and other necessary equipment to new joiners. Assist with local onboarding needs, including setting up workstations and conducting office tours. Collaborate with HR to ensure a seamless onboarding experience for new employees.

Personal Assistance

Provide personal assistance to the CFO and CEO, in liaison with the Executive Assistant, for managing their calendars, scheduling meetings, coordinating travel arrangements and any other office needs. Handle confidential and sensitive information with discretion. Assist in preparing reports, presentations, and other documents as and when required.

Public Relations Officer (PRO) Duties

Liaise with government and other regulatory bodies to ensure compliance with legal and regulatory requirements. Manage visa applications, renewals, and cancellations for employees and new candidates in Dubai/UAE. Handle company documentation and ensure all records are up-to-date and filed appropriately. Stay updated on local laws and regulations affecting the business and employees.

Requirements

Proven experience as an Office Manager, Personal Assistant, or PRO in Dubai. Good understanding of local UAE laws and regulations. Proficient in MS Office (Word, Excel, PowerPoint, Outlook). Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Ability to handle confidential information with discretion.* Fluent in English; proficiency in Arabic is a plus.