Executive Secretary / Personal Assistant

Purpose of the Job

Responsible for all administrative, organizational and operational support to the Executive Office. Will be reporting directly to the Chairman on a wide variety of administrative duties and will have to maintain a high level of confidentiality at all times.

Job Responsibilities

• Manage the Executive Office and all related day-to-day activities.
• Prepare correspondence, both independently and as instructed by the Executive Office.
• Schedule and confirm appointments for the Chairman.
• Responsible for all travel arrangements for the Executive Office – flights, hotel bookings and transportation.
• Handle all routine documentation, record keeping and filing accordingly.
• Responsible for all incoming/external calls for the Executive Office and answering queries as appropriate.
• Develop and maintain constructive and cooperative working relationships with other departments and agencies.
• Perform all activities in compliance with the Company Health, Safety and Environmental Management System (HSEMS) and the assigned specific responsibilities and comply with and implement the local laws and Client requirements related to Health, Safety and Environmental aspects at workplace as per the bestowed authority and responsibility.
• Any other ad hoc administrative duty as requested by Management.

Qualification & Education

Graduation in any field

Experience

7+ years of experience in secretarial functions with at least 3 years of experience as an Executive Secretary/ Personal Assistant in the GCC with any large and reputed organization.

Knowledge & Skills

Time management skills, reading & writing skills, interpersonal skills, planning & organizing skills.