Project Lead-Hospitality

The Project Lead in the Administration Department of a Fast-Moving Consumer Goods (FMCG) company is responsible for planning, coordinating, and executing administrative projects and initiatives to support the company's operations and strategic objectives. This role involves collaborating with cross-functional teams, managing resources, and driving process improvements to enhance efficiency and effectiveness in administrative functions. The Project Lead serves as a key liaison between the administration department and other departments to ensure seamless project execution and delivery.

Key Responsibilities:

1. Project Planning and Coordination:

   
   
   • Develop project plans, timelines, and budgets for administrative projects, identifying objectives, deliverables, milestones, and resource requirements.
     
   • Coordinate project activities and dependencies with internal stakeholders, including department heads, project teams, and external vendors or contractors.
     
   • Conduct regular project meetings, status updates, and progress reviews to monitor project performance and address any issues or obstacles.
     

2. Resource Management:

   
   
   • Allocate resources, including personnel, budget, and equipment, to support project activities and meet project goals within established timelines and budgetary constraints.
     
   • Collaborate with HR and department managers to identify and onboard project team members with the necessary skills and expertise to execute project tasks effectively.
     
   • Monitor resource utilization, track project expenses, and optimize resource allocation to maximize efficiency and minimize waste.
     

3. Process Improvement and Implementation:

   
   
   • Identify opportunities for process improvements and operational efficiencies within administrative functions, such as facilities management, procurement, office operations, and logistics.
     
   • Lead process improvement initiatives, working with stakeholders to analyze workflows, streamline procedures, and implement best practices.
     
   • Evaluate the effectiveness of process changes, measure key performance indicators (KPIs), and make adjustments as needed to achieve desired outcomes.
     

4. Stakeholder Communication and Engagement:

   
   
   • Communicate project objectives, progress, and outcomes to stakeholders at all levels of the organization, ensuring alignment with business goals and expectations.
     
   • Solicit feedback from stakeholders, gather requirements, and incorporate stakeholder input into project planning and decision-making processes.
     
   • Foster collaboration and teamwork among project team members and stakeholders to promote a positive project environment and drive collective success.
     

5. Quality Assurance and Risk Management:

   
   
   • Establish quality standards and performance metrics for project deliverables, ensuring adherence to specifications, regulations, and company standards.
     
   • Identify and mitigate project risks and issues, proactively addressing challenges and implementing contingency plans to minimize impact on project outcomes.
     
   • Conduct post-project reviews and evaluations to assess project performance, capture lessons learned, and identify opportunities for future improvement.
     

Qualifications and Skills:

• Bachelor's degree in business administration, project management, or a related field; PMP certification or equivalent project management certification is preferred.
  
• Proven experience in project management roles, with a focus on administration, operations, or process improvement, preferably in the FMCG industry.
  
• Strong project management skills, including project planning, scheduling, budgeting, and resource management.
  
• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders and build strong working relationships.
  
• Analytical mindset and problem-solving abilities, with a focus on identifying root causes, evaluating options, and implementing practical solutions.
  
• Proficiency in project management software tools, Microsoft Office suite, and collaboration platforms for document management and communication.