Secretary

Company : Confidential

Job Type : Full Time

Fujairah

Number of Applicants

:

000+

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Job Description - Secretary

Job Description We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as-
Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
Prepare, assemble and distribute various reports and documents
Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
Keep calendar constantly updated to facilitate appointment and meeting schedules
Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
Arrange for various meetings and take minutes
Function as an administrative link to ensure that all parties receive the relevant information respectively
Organize business travel arrangements and other duties as assigned
Skills Education, Qualifications & Experiences You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded. Knowledge & Competencies The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and 'switched on' person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies- Understanding Hotel Operations Teamwork Planning for Business Supervising People Understanding Differences Supervising Operations Customer Focus Adaptability Effective Communication Drive for Results

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