Admin Logistics Coordinator

Our client is a well-established firm dealing with the sale and distribution of graphical and packaging grades of paper in the Middle East, Asia, and Northern Africa. We work closely with some of the biggest paper mills in Asia, Europe, and South America to provide our customers with excellent service and support.

We are currently seeking a detail-oriented and proactive Administrative Logistics Coordinator to join our team. The ideal candidate will assist in the customer support operations of the business, ensuring efficient handling of all logistical and administrative tasks.

Responsibilities:

• Manage and process commercial documents including Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, Vessel Certificates, etc.
• Coordinate and handle transactions involving Letters of Credit, facilitating smooth financial exchanges between clients and banks.
• Provide exceptional customer support by addressing inquiries and resolving issues promptly.
• Organize and maintain accurate records of shipments, ensuring compliance with company policies and regulatory requirements.
• Assist in the preparation and distribution of reports and documentation for internal and external use.
• Collaborate with various departments to ensure seamless operations and customer satisfaction.
• Utilize Microsoft Dynamics Navision for managing and tracking sales and inventory data.
• Perform general administrative tasks including word processing, spreadsheet management, and email correspondence.
• Take initiative in identifying process improvements and implementing effective solutions.

Qualifications: 

• Fluency in English, both written and spoken.
• Proficiency in handling commercial documents (Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, Vessel Certificates, etc.).
• Experience with Letters of Credit and coordinating related financial transactions is a must.
• Strong organizational skills and attention to detail.
• Ability to follow instructions, take direction, and work independently.
• Proficiency with Microsoft Office Suite, particularly in Word, Excel, Outlook, and Internet Explorer.
• Experience with Microsoft Dynamics Navision is an advantage.
• Strong communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively.

Timings: Monday to Fridays - 8:30 AM to 06.00 PM

Location: Dubai Silicon Oasis