Corporate Secretary / Office Manager

The secretary attends all board meetings and is directly answerable to the board. Meetings of the directors will be convened by the secretary in conjunction with the chairman, and one of the secretary’s prime functions will be to produce minutes of a board meeting. (The same goes for committees of the board.)
• Ensure that the Company complies with its statutory obligations under any relevant laws and regulations
• Statutory records
• Board meetings
- arrange/co-ordinate
- set agenda
- compile and circulate papers to Directors prior to meetings
- take minutes
- initiate and direct action to give practical effect to decisions
• Have custody of the Common Seal and record usage.
• Have an understanding of corporate governance.
• Assist with/attend to signing of contracts and other documentation in connection with administrative matters
• Ensure adherence with the Company's Constitution
• Carry out other functions, if any, required of the Company Secretary by the Constitution
• Assist the Chairman and Directors in the conduct of meetings and their directorial and governance obligations and responsibilities
• Prepare a company secretarial report to the Board of Directors' meetings
• corporate governance
- prepare charters for committees
- write briefing papers
- arrange meetings
- take minutes
• General meetings
- arrange AGM (and any other extraordinary general meetings)
- give due notice
- prepare agenda
- compile briefing notes for Chairman to conduct meeting
- manage proxy votes, corporate representatives
- take minutes

Must have experience supporting a board. Receiving, analysing, and compiling reports. Strong understanding of figures and analysing figures. Understanding of corporate governance and experience dealing with this. This is a high level role and will not suit someone who just has experience with diary management and arranging travel and accommodation. Must be able to speak and write Arabic

About The Company

Hays is the leading global specialist recruiting group. We are the experts at recruiting qualified, professional and skilled people worldwide. Our Middle East office was founded in December 2005, headquartered in Dubai UAE. We deal with clients in the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and other key areas in the region. Our consultants’ sector-specific knowledge and unique understanding of the local market allows us to offer an exceptional level of service across all divisions. We currently recruit for roles in the following sectors: Accounting & Finance, Architecture, Banking, Construction & Property, Engineering, Healthcare, Human Resources, Information Technology, Logistics, Legal, Office Support, Oil & Gas, Pharma, Supply Chain & Procurement, and Sales & Marketing. As part of our continuing expansion, we have opened an office in Abu Dhabi to further assist with our client needs across the region.