Engineering Store Supervisor

Job Description

Minimum 4-5 years’ experience in handling engineering stores or previous experience within a Purchasing environment. Able to identify engineering parts; Experience in FMCG/Manufacturing Industry, preferably MNC; Computer literate; Certifications/Trainings Needed Knowledge in CMMS, Possession of license is an advantage but not compulsory.

Behavioral Qualities/Traits

Ability to focus on key objectives and work within specific time frames. Highly organized and action-oriented. Well-organized and apt in problem-solving and attention to details. Team-working skills to work cooperatively and liaise with people at all levels.

Requirements

1. Purchasing Activities:
   1. Creates Purchase Order (P.O.) in ERP System and sends to respective supplier as soon as approved by the authorized signatories.
   2. Seeks at least three (3) quotations for a certain material as soon as the stock reaches the minimum level “re-ordering level” of stock.
   3. Procurement of spare parts, equipment, materials local and overseas.
   4. Process purchase requisition/order, as per required specifications in accordance with company policy and regulations.
   5. Acquiring at least three (3) quotations/proposals from different suppliers for price and values comparison.
   6. Establish and negotiate supplier’s contract terms and conditions.
   7. Maintaining supplier’s database.
   8. Regular communication to suppliers for timely delivery of orders.
   9. Updating and maintaining purchasing records, reports, and price lists.
   10. Coordinating to logistic department for overseas orders.
   11. Coordinating to accounts department for invoices and payment matters.
   12. Direct reporting to Purchase Manager.
   13. Generating PO’s using ERP & CWORKS system.
   14. Generating PO records and forwarding to Management on a weekly basis.
   15. Entering and monitoring warranty jobs and follow-up for warranty replacement.
   16. Constantly outsourcing suppliers for parts and material requirement.
   17. Constantly outsourcing contractors for jobs and services.
2. Storekeeping Activities:
   1. Receives materials from suppliers as per the purchase orders.
   2. Confirms and approves Delivery Note and Invoices as well as ensure timely preparation, approval, and updating and filing of Goods Received Note (GRN) records.
   3. Store materials according to type and classification - (1) machine wise; and (2) category-wise.
   4. Generating Goods Receipt Note upon receipt of materials using ERP & CWORKS system.
   5. Updating inventory on CMMS /CWorks system.
   6. Entering and updating of materials using CMMS System to monitor re-ordering level.
   7. Maintaining stock as per maximum and minimum level.
3. Issuance of materials:
   1. Ensure Issuance Slip is fully accomplished by the requesting person as well as approved by the authorized signatories.
   2. Encode and update the issuance slip to C-works system in a timely manner.
   3. Inspection and receiving of materials as per PO specifications, quality, and quantity.
   4. Auditing the stock quantity and status on a quarterly basis and generating a report.
   5. Observe storage recommendations like MSDS/FIFO.
   6. Labeling of parts and material inside the store.
4. Quality & Safety Practices Compliance:
   1. Compliance with appropriate quality and safety practices and procedures and with applicable technical regulations and safety standards.
   2. Follow and maintain GMP, ISO, QMS, HACCP, 5-S’ and Work Safety standards.
   3. Knowledge and compliance in Pest Control standards and practices as well as the Environmental Management System (EMS) initiatives.
   4. Adhere to cost-effective practices as well as continuous improvement and Kaizen encouraged in the department.
5. Cost Reduction:
   1. Contribute to the plant’s cost reduction program.
   2. To contribute to the ongoing efforts towards the reduction of cost through accurate monitoring of stock items, avoiding loss and damage of tools and equipment.
6. Reports:
   1. Timely submission of monthly reports to Management.
   2. Review and monitor Cycle count.

Benefits

5000 + Accommodation, Food & Transport