Executive Assistant

Contract Length: 3 years

Number of Vacancies: 1

Eligible Candidates:

• Office/Administration Staff

School Requirements:

• Education Required: Other

Additional School Requirements:

Essential Requirements:

• Spoken and Written fluency in English
• Flexible, hands-on, and capable of multitasking
• Must be willing to step into multiple roles if required
• Able to work well under pressure, able to handle hectic schedules, and have high endurance
• Must have a high level of IT literacy and the ability to troubleshoot technical problems with emails, laptops, etc (coordinating with technical support as needed)
• Highly organized
• Good problem-solving skills

Job Benefits:

• Comprehensive Medical Insurance
• UAE Resident Visa
• End of service benefits: 21 days’ pay for each completed year of service

Job Description:

Masterminds, Dubai’s leading early learning center, is recruiting for an Executive Assistant for the school's leadership team.

Our parents refer to us as the “ Harvard of Preschools .” Masterminds staff are expected to follow high standards of personal achievement.

Core Responsibilities

Admin/HR:

• Liaise with the PRO to facilitate the process of work visa, labor card, medical insurance, etc.
• Preparing/sharing correspondence on Management’s behalf
• Assist in planning and organizing all internal and external events and camps
• Prepare all staff training material, and records and provide an overview of training undertaken and required as per the renewal dates.
• Assist in booking courses for staff and ensuring the school has adequate cover in place
• Assist in organizing school trips and handle all logistics like transportation, ticket purchases, etc.
• Organize the purchase of office and school supplies.
• Monitor inventory of school supplies and the purchase of new resources
• Liaise IT-related cases with IT Technicians for any modification or troubleshooting.

Admissions & Students:

• Work with Communications & Finance Coordinators to ensure a seamless registration and admissions process
• Maintain all recordkeeping for students and parents
• Maintain and generate student reports from Teachers
• Maintain all communication and curriculum folders

This job has been sourced from an external job board.
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